District 17 Community College Foundation

“The executive committee consists of the officers of the board, the immediate past president, and the chair of each standing committee. The executive committee has all of the rights and powers of the board during the intervals between meetings of the board, including electing directors who have been proposed by the board relations liaison, provided that any action taken, to the extent it has not already been put into effect, is subject to being changed or overruled by the board at its next meeting. All actions of the executive committee are reported to the board and recorded in the minutes of the board's next meeting.”

“The form 990 was reviewed by the board of directors prior to filing.”

“In november 2018, the organization adopted a conflict of interest policy that applies to all board members, committee members, officers, and other employees as designated by the president. Each covered person must promptly disclose all material facts of every actual or potential conflict of interest (a) when they are offered/elected to a covered position; and (b) occurring at any time after the acceptance of the position. A covered person who is in doubt about whether a conflict exists is encouraged to disclose all facts pertaining to the transaction before any decision is made on the matter. The president discloses to the board all conflicts of interest reported to him/her. The board evaluates the disclosures to determine whether they involve an actual conflict of interest and may attempt to develop alternatives to remove the conflict from the situation. The organization may enter a transaction involving a conflict of interest only if the covered person discloses the relevant details and either (a) the board approves the transaction without the vote of the conflicted individual after determining in good faith and after reasonable investigation that the transaction is in the organization's best interest; or (b) the transaction is in fact fair to the organization, furthers its charitable purpose, and does not result in inappropriate private benefit to any individuals involved.”

“For current administrative/exempt salaries, a salary task force was engaged, and they conducted a salary survey with the western college districts of similar demographics. A multiple step salary schedule was produced and utilized. Executive positions were not part of the above process. Each appointing authority is authorized to staff his administrative level positions at whatever level they determine appropriate. Exempt staff are allocated consistent with the organization's exempt job factoring system.”

“The financial statements of the organization are available upon request or on the foundation's website.”

“Uncollectible pledges -56,378.”

“The organization's process for selecting an independent auditor and for overseeing the financial statement audit did not change during the year.”