Hendricks Middle School PTO

“The governing body of the organization is two tiered. At the top level is the executive board. The duties of the exective board shall be to transact business between meetings in preparation for the general meeting, create standing rules and policies, create routine bills, and prepare reports and recommendations to the membership. At the second level is the committees. The committees may consist of general members and board members, with the president acting as an ex offio member of all committees. Committees shall be held by the organization as members are available: fundrasing, hospitality, membership/elections, communications, and family events. The board may appoint additional committees as needed.”

“See comments above for line 6.”

“See comments above for line 7.”

“Copies of the form 990, which was prepared by an independent cpa, were provided to all members of the henricks middle school pto for their review prior to the filing of the return with the irs. Outside accountants were available to all members of the henricks middle school pto for questions and discussions relating to the return. After each member of the henricks middle school pto had the opportunity to review the return and have any questions answered, the return was filed with the irs.”

“On an annual basis, all board members of the henricks middle school pto sign a statement which affirms that the conflict of interest policy has been received. They acknowledge that the policy and any potential conflict of interest at the local school level must be brought before the school's executive committee for approriate determination under the policy, and if necessary, brought before the henricks middle school pto. All directors and officers are covered under the policy and must disclose any actual or potential conflict of interest to the governing board. The governing board reviews and makes determinations relating to the transcation. The person involved in the potential conflict of interest transaction leaves the meeting while the matter is discussed and voted upon.”

“Governing documents, conflict of interest policy, and financial statements are available to the public upon their request.”