Association of Intermountain Housing Officers

“The Treasurer sends the electronic version of the draft 990 to the members of the Executive Committee for review prior to signing and submission.”

“AIMHO Executive Committee members hold monthly teleconferences to monitor and manage the business and program of the Association. Each Executive Committee Member also serves as liaison to one or more of the AIMHO's committees and ensures their compliance with our Conflict of Interest Policy. In accordance with our policy, all AIMHO Trustees, Officers and members conducting or involved in a transaction of business for or with the Association will comply with all appropriate state, federal and Association bylaws related to conflict of interest. Any Trustee, Officer and member who has, or whose relative has, a substantial interest in any contract, sale, purchase or service to the association shall make known that interest to the Association and shall refrain from participating in any manner in such contract, sale, purchase, or service. The procurement of supplies, equipment, or services from any Trustee, Officer or member or business owned by any Trustee, Officer or member is not authorized unless it is made through a documented comparative fee for service or goods process on file with the Executive Committee. No Trustee, Officer or member, involved in preparing specifications or plans under a contract shall receive any direct or indirect benefit from the utilization of such specifications or plans. Specifically, the aforementioned persons may not submit a bid or proposal to provide goods or services to the Association if they have prepared the specifications or plans requiring the goods or services.”

“Conflict of Interest policy and financial documents are posted for review by AIMHO membership at our password accessible site. Public access to such documents would be in response to a request and would be considered by the Exeutive Committee prior to release.”

“Membership in the Association shall be open to all housing officers in institutions of higher learning, including junior colleges and those offering a baccalaureate or higher degree. Membership shall be by institution. Housing officers employed by member institutions are individual members of the association. A housing officer is any employee of a member institution who has direct or major responsibilities for some aspect of student housing.”

“The memberhip shall assemble at least once in every year at an annual conference. Housing officers of member institutions may be delegates to the annual conference. The chief housing officer of a member institution must endorse the conference registration of each delegate for that institution, verifying that each delegate qualifies as a housing officer. A business meeting shall be conducted at the annual conference at which a quorum shall consist of at least sixty per cent(60%)of the member institutions attending the annual conference. Each member institution in attendance shall have one vote at the business meeting. Officers for the ensuing year shall be elected at the business meeting.”

“The Treasurer renders a Treasurer's report to the Association at the business meeting of each annual conference. The amount of the annual dues shall be established from time to time by a majority of the memberships. It is the duty of the Executive Board to prepare and present a budget to the membership at the annual meeting. The budget shall be approved by a majority of the membership present and voting. The Executive Committee shall have the power to appropriate approved funds. Approval of such appropriations shall be by a majority of the Executive Committee.”