Valley of the Sun Bowl Foundation

“The board of directors delegates some board authority to an executive committee. The purpose of the executive committee shall be to make routine business decisions for and on behalf of the board of directors and the corporation. All members of the executive committee shall be directors. The executive committee shall not be authorized, without the approval of a majority vote of the directors present, in person or by proxy, at a duly convened meeting at which a quorum is present, to take any actions that require the approval of the board of directors of the corporation. The executive committee shall report its business decisions to the directors at the next regularly scheduled or special meeting of the board of directors, as the case may be. Subject to a majority vote of the directors present, in person or by proxy, at a duly convened meeting at which a quorum is present as set forth in section 6.01 above, the members of the executive committee shall include the chair, immediate past chair, chair-elect, treasurer, secretary, the chairs of the nominating and governance committee and audit & compliance committee, and two other directors nominated by the chair and approved by the board of directors from time to time. The chair shall serve as the chair of the executive committee. All other aspects of the function and procedures of the executive committee shall be decided by the board of directors. Additionally, except as may be otherwise approved by the board of directors from time to time, all expense reimbursements of the executive director are reviewed by the cfo for policy adherence and reviewed and approved monthly by at least two members of the executive committee. Expense reports submitted by board members and executive committee members will be approved by the cfo, for policy adherence, and at least two members of the executive committee or board (as designated by the board) who did not participate in the activities to be reimbursed.”

“The return is prepared and reviewed by cliftonlarsonallen llp (cla) followed by management's final review. Once the return is completed and reviewed, the form 990 is provided to the audit and compliance committee for their review. After the committees' review, the return is presented to the board of directors. Upon review and approval by the board of directors, the return is filed.”

“The organization annually requires all members of the board of directors to complete a conflict of interest disclosure and sign the conflict of interest policy. Copies of all conflict of interest statements are provided to the audit committee. Procedures also include reviewing transactions against both the forms submitted and all known business associations of our board members. Employees complete the disclosure annually. The chairperson of the board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. I (ii) after exercising due diligence, the board or committee shall determine whether the foundation can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest. I (iii) if a more advantageous transaction or arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the board or committee shall determine by a majority vote of the disinterested directors in accordance with the bylaws whether the transaction or arrangement is in the foundation's best interest and for its own benefit and whether the transaction is fair and reasonable to the foundation and shall make their decision as to whether to enter into the transaction or arrangement in conformity with such determination.”

“The organization does not pay compensation. All compensation is determined and paid by the related organization, the arizona sports foundation and is reported on lines 5-10 on part ix.”

“The organization makes public its governing documents, including its bylaws and 501(c)(3) determination letters as well as key policies such as the code of conduct, code of ethics, conflict of interest, expense reimbursement, political activity, record retention and destruction, ticket policy, and whistleblower protection. All documents are available for public viewing at https://fiestabowl.org/who-we-are/governance/. The organization does not make its financial statements available to the public.”

“Arizona sports foundation (asf) and its related affiliates (arizona college football championship foundation (acfcf), fiesta events, inc (fei), and valley of the sun bowl foundation (vsbf) have a common board of directors. A board member is considered independent if they receive no compensation as an employee and have no reportable transactions on schedule l. If a board memeber is considered not independent for one organization, they are considered not independent for all related organizations. Under the policies and procedures of the organization, board members must recuse themselves from the discussion and vote of any related transaction.”

“Valley of the sun bowl foundation is committed to fostering a culture of community involvement and giving through the annual guaranteed rate bowl and related events.”

“Valley of the sun bowl foundation is committed to fostering a culture of community involvement and giving through the annual guaranteed rate bowl and related events. We serve as welcoming hosts, create lifelong memories, promote arizona, and enable meaningful contributions to society.”

“The employees devoting time to the arizona sports foundation (asf) and its related affiliates (arizona college football championship foundation (acfcf), fiesta events, inc (fei), and valley of the sun bowl foundation (vsbf)) are all employees of asf for payroll tax purposes. Costs related to personnel are shared amongst all affiliated entities and are reported on part ix on lines 5-10 as part of the allocation from asf.”

“The oversight and selection process has not changed since the prior year.”