Mentorkids USA

“Executive committee. This committee does not have any specific responsibilities other than to handle on-demand matters that occur between board meetings. This committee includes the chair, other officers, and the chairs of the other committees in section 3.7. Except for the actions enumerated below, it has authority to act for the board on all matters so long as the executive committee determines that it would be imprudent to wait for the next board meeting to take such action. With respect to any action taken on behalf of the board, (1) the executive committee is required to report the action to the board within 10 days and (2) such action is subject to full board review and ratification at the next board meeting. The executive committee is not authorized to make decisions with respect to the following matters: (1) dissolve the corporation. (2) hire or fire the chief executive. (3) enter into major contracts or sue another entity. (3) make changes to a board-approved budget. (4) adopt or eliminate programs. (5) buy or sell property. (6) amend the bylaws. (7) change any policies the board determines must be changed only by the board.”

“The return is prepared by the organization's public accounting firm based on information provided by management. Once a draft of the return is available, it is reviewed by management with any changes being incorporated into the filing. The chairman of the board will then review the form 990 with the board prior to filing.”

“Any director, principal officer or member of a committee with governing board delegated powers are covered under this policy. An interested party must disclose the existence of the financial interest and the executive committee or the board will then meet to determine if a conflict exists. The minutes of the board and all committees shall contain the names of persons who disclosed or have been found to have a conflict of interest. Also in the minutes will contain the names of all members present and votes taken in connection with the proceedings. Per the conflict of interest policy, the following is required: 1. Duty to disclose - in connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the board or executive committee. 2. Recusal of self - any director may recuse himself or herself at any time from involvement in any decision or discussion in which the director believes he or she has or may have a conflict of interest, without going through the process for determining whether a conflict of interest exists. 3. Determining whether a conflict of interest exists - after disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the board or executive committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or executive committee members shall decide if a conflict of interest exists. 4. Procedures for addressing the conflict of interest a. An interested person may make a presentation at the board or executive committee meeting, but after the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest. B. The chairperson of the board or executive committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. C. After exercising due diligence, the board or executive committee shall determine whether mkusa can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest. D. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the board or executive committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in mkusa's best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination, it shall make its decision as to whether to enter into the transaction or arrangement. 5. Violations of the conflicts of interest policy a. If the board or executive committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. B. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the board or executive committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.”

“The board of directors sets the executive director's compensation. The executive director sets the program directors and other administration staff compensation amounts. Mentorkids usa participates in the asu lodestar center survey of compensation practices for nonprofit organizations in arizona on a bi-annual basis. Information from this survey is one of the pieces of information used to determine the compensation of the executive director and program directors. Accomplishment of goals and objectives developed by the board, executive director, and the key employees are also used for this purpose along with years of service and prior experience. Upon hire, employees and hr are provided a work agreement form outlining scope of work and compensation. Upon a change in compensation, hr receives a change of status form with updated information which is added to the employee's file. This process was completed during fiscal 2020.”

“The organization's governing documents, conflict of interest policy and financial statements are available to the public upon request.”

“Mentorkids usa has had a co-employment agreement with creative business resources. All payroll is processed under creative business resources' tax id.”

“Unfulfilled pledges -10,000.”