Arizona Theatre Company

“Committees take minutes when it's practical to do so based upon available personnel, meeting location, or other factors. In the absence of written minutes, committees often record the meeting electronically and the organization can go back to transcribe minutes at a later date if needed.”

“The complete Form 990 is reviewed and approved by the Audit Committee, after which the Public Disclosure copy of the Form is then submitted to the Finance Committee and the Board, in that order, for comments. Once all comments have been considered by the Audit Committee, the entire board is provided the final version of the Public Disclosure copy prior to filing.”

“The Organization's Conflict of Interest Policy applies to every Trustee, staff member, and volunteer of the organization and any committee of the Board of Trustees with power and authority to influence, carry out or direct the carrying out of any Board of Trustee action. The Policy is also applicable when there is participation in any matter in which a member of the immediate family, close personal friend, business partner or client of a Trustee, staff member or volunteer has an opportunity for personal gain, financial benefit or advancement of a proprietary interest. Trustees, staff members and volunteers of the organization have an ongoing responsibility to monitor for conflicts. A person with a conflict of interest must 1) Announce that they will not participate in the discussion on the matter and will not vote, 2) State generally the nature of their interest, 3) Leave the room while the matter is being discussed, 4) Refrain from voting or soliciting favorable votes on the matter, and 5) Request that the records of the meeting reflect accurately the statements and actions regarding the matter. If a Trustee, staff person or volunteer has reasonable cause to believe that a Trustee, staff person or volunteer has failed to disclose an actual or potential conflict of interest, such alleged failure should be reported to the Board Chair.”

“Arizona Theatre Company (ATC) determines compensation by comparisons to similar positions in similar industries, including executive level. Also taken into consideration are such factors as time in position, expertise, expectations, and other factors. Compensation may be determined by management and/or the Board of Trustees, depending on the position. Compensation for Executive Director and Artistic Director are dictated by contract, all other employees' compensation is reviewed annually by management.”

“The Organization makes its governing documents, conflict of interest policy, and financial statements available upon request. Form 990 is available upon request and also online at www.guidestar.org.”