Civic Intelligence

West Yavapai Guidance Clinic

EIN 86-0206928 • 501(c)3 • Prescott Valley, AZ

View Organization Page

Profile

To provide accessible, compassionate holistic health care that strengthens our community. We are an integrated behavioral health care provider with a wide array of holistic programs designed to meet our clients wherever they are on their journey to wellness. We provide quality, client centered behavorial health services to residents of yavapai county, arizona. We maintain a commitment to hope and healing, and pride ourselves on delivering compassionate and effective treatment to a majority low-income population. Our vision is to be recognized for health care that exceeds expectations while maintaining our uncompromising principles and a sense of community that unites us in driving out stigma and celebrates health and empowerment for all the west yavapai county.

3343 Windsong DrPrescott Valley, AZ 86314

www.polarahealth.com

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

70th percentile

0.45x

Higher debt load relative to assets than 70% of similar nonprofits.

501(c)3 • $25M-$50M nonprofits • Source year 2024

Liabilities / Revenue

67th percentile

0.53x

Higher debt load relative to revenue than 67% of similar nonprofits.

501(c)3 • $25M-$50M nonprofits • Source year 2024

Net Margin

29th percentile

-1.8%

Higher net margin than 29% of similar nonprofits.

501(c)3 • $25M-$50M nonprofits • Source year 2024

Top Officer Pay

61st percentile

$311,808

Higher top officer pay than 61% of similar nonprofits.

Top officer pay equals 0.8% of source-year revenue.

501(c)3 • $25M-$50M nonprofits • Source year 2024

Asset Growth

31st percentile

0.2%

Faster asset growth than 31% of similar nonprofits.

501(c)3 • $25M-$50M nonprofits • Annualized from 2023 to 2024

Revenue Growth

32nd percentile

0.2%

Faster revenue growth than 32% of similar nonprofits.

501(c)3 • $25M-$50M nonprofits • Annualized from 2023 to 2024

Balance Sheet
Liabilities / Assets70th percentile

Assets

Up

$46,097,376

Up $82,786 (+0.2%) from 2023

Liabilities

Down

$20,827,258

Down $117,940 (-0.6%) from 2023

Net Assets

Up

$25,270,118

Up $200,726 (+0.8%) from 2023

Operations
Liabilities / Revenue67th percentileNet Margin29th percentile

Revenue

Up

$39,472,384

Up $91,999 (+0.2%) from 2023

Expenses

Up

$40,188,668

Up $2,212,348 (+5.8%) from 2023

Net Income

Down

-$716,284

Down $2,120,349 (-151%) from 2023

Trend Graphs

Balance Sheet Trend

Asset Growth31st percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$60M$40M$20M$0Assets 2010: $16,769,103Liabilities 2010: $11,748,501Net Assets 2010: $5,020,6022010Assets 2011: $16,557,883Liabilities 2011: $11,284,940Net Assets 2011: $5,272,9432011Assets 2012: $18,289,951Liabilities 2012: $11,603,722Net Assets 2012: $6,686,2292012Assets 2013: $18,369,672Liabilities 2013: $11,170,777Net Assets 2013: $7,198,8952013Assets 2014: $19,780,891Liabilities 2014: $11,377,868Net Assets 2014: $8,403,0232014Assets 2015: $21,550,588Liabilities 2015: $11,754,231Net Assets 2015: $9,796,3572015Assets 2016: $26,219,246Liabilities 2016: $16,095,349Net Assets 2016: $10,123,8972016Assets 2017: $22,706,126Liabilities 2017: $12,248,347Net Assets 2017: $10,457,7792017Assets 2018: $23,140,524Liabilities 2018: $11,833,309Net Assets 2018: $11,307,2152018Assets 2019: $22,578,752Liabilities 2019: $11,164,549Net Assets 2019: $11,414,2032019Assets 2020: $25,790,425Liabilities 2020: $12,122,877Net Assets 2020: $13,667,5482020Assets 2021: $29,278,591Liabilities 2021: $11,336,330Net Assets 2021: $17,942,2612021Assets 2022: $36,517,465Liabilities 2022: $15,017,546Net Assets 2022: $21,499,9192022Assets 2023: $46,014,590Liabilities 2023: $20,945,198Net Assets 2023: $25,069,3922023Assets 2024: $46,097,376Liabilities 2024: $20,827,258Net Assets 2024: $25,270,1182024

Highlighted filing

2024

Assets$46,097,376
Liabilities$20,827,258
Net Assets$25,270,118
Open 2024 Filing

Operations Trend

Revenue Growth32nd percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$60M$40M$20M$0-$20MExpenses 2010: $28,486,4482010Expenses 2011: $30,538,4782011Expenses 2012: $27,924,5092012Revenue 2013: $28,580,560Expenses 2013: $28,067,912Net Income 2013: $512,6482013Revenue 2014: $30,055,458Expenses 2014: $28,851,330Net Income 2014: $1,204,1282014Revenue 2015: $34,886,552Expenses 2015: $33,490,993Net Income 2015: $1,395,5592015Revenue 2016: $38,395,331Expenses 2016: $38,067,791Net Income 2016: $327,5402016Revenue 2017: $41,415,714Expenses 2017: $41,081,832Net Income 2017: $333,8822017Revenue 2018: $43,582,704Expenses 2018: $42,733,268Net Income 2018: $849,4362018Revenue 2019: $38,261,487Expenses 2019: $38,154,499Net Income 2019: $106,9882019Revenue 2020: $41,265,134Expenses 2020: $39,011,789Net Income 2020: $2,253,3452020Revenue 2021: $43,558,368Expenses 2021: $39,283,656Net Income 2021: $4,274,7122021Revenue 2022: $43,245,297Expenses 2022: $39,687,639Net Income 2022: $3,557,6582022Revenue 2023: $39,380,385Expenses 2023: $37,976,320Net Income 2023: $1,404,0652023Revenue 2024: $39,472,384Expenses 2024: $40,188,668Net Income 2024: -$716,2842024

Highlighted filing

2024

Revenue$39,472,384
Expenses$40,188,668
Net Income-$716,284
Open 2024 Filing

Filings

Most recent year

2024 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$46,097,376
Liabilities
$20,827,258
Net assets
$25,270,118
Revenue
$39,472,384
Expenses
$40,188,668
Net income
-$716,284
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$46.1$20.8$25.3$39.5$40.2$0.72
2023Detailed filing. Detailed filing data is available for this year.$46.0$20.9$25.1$39.4$38.0$1.40
2022Detailed filing. Detailed filing data is available for this year.$36.5$15.0$21.5$43.2$39.7$3.56
2021Detailed filing. Detailed filing data is available for this year.$29.3$11.3$17.9$43.6$39.3$4.27
2020Detailed filing. Detailed filing data is available for this year.$25.8$12.1$13.7$41.3$39.0$2.25
2019Detailed filing. Detailed filing data is available for this year.$22.6$11.2$11.4$38.3$38.2$0.11
2018Detailed filing. Detailed filing data is available for this year.$23.1$11.8$11.3$43.6$42.7$0.85
2017Detailed filing. Detailed filing data is available for this year.$22.7$12.2$10.5$41.4$41.1$0.33
2016Detailed filing. Detailed filing data is available for this year.$26.2$16.1$10.1$38.4$38.1$0.33
2015Detailed filing. Detailed filing data is available for this year.$21.6$11.8$9.80$34.9$33.5$1.40
2014Detailed filing. Detailed filing data is available for this year.$19.8$11.4$8.40$30.1$28.9$1.20
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$18.4$11.2$7.20$28.6$28.1$0.51
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$18.3$11.6$6.69$27.9
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$16.6$11.3$5.27$30.5
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$16.8$11.7$5.02$28.5
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jul 1, 2023 to Jun 30, 2024
Signed
May 15, 2025
Return Version
2023v6.0
Gross Receipts
$42,249,531
Mission and Program Overview

Mission

We are an integrated behavioral health care provider with a wide array of holistic programs designed to meet our clients wherever they are on their journey to wellness. We provide quality, client-centered behavioral health services to residents of yavapai county, arizona. We maintain a commitment to hope and healing, and pride ourselves on delivering compassionate and effective treatment low-income population. Our vision is to be recognized for healthcare that exceeds expectations while maintaining our uncompromising principles and a sense of community that unites us in driviing out stigma and celebrates health and empowerment for all. We are the largest local nonprofit provier of behavioral health and crisis intervention services in yavapai county.

To provide accessible, compassionate whole-person care that strengthens the community.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$13,543,870$15,319,621▲ $1,775,751
Investments Other Securities$13,967,106$12,323,032▼ $1,644,074
Accounts Receivable$5,705,572$8,180,437▲ $2,474,865
Cash and Non-Interest-Bearing Accounts$5,146,420$3,120,405▼ $2,026,015
Prepaid Expenses and Deferred Charges$417,960$457,391▲ $39,431
Savings and Temporary Cash Investments$38,413$40,198▲ $1,785
Total Assets$46,014,590$46,097,376▲ $82,786
Other Assets Total$7,195,249$6,656,292▼ $538,957
Liabilities
Tax Exempt Bond Liabilities$10,217,106$9,764,808▼ $452,298
Other Liabilities$7,291,175$6,918,867▼ $372,308
Accounts Payable and Accrued Expenses$2,005,109$2,701,745▲ $696,636
Deferred Revenue$1,062,494$1,072,524▲ $10,030
Mortgage Notes Payable Secured by Investment Property$369,314$369,314→ $0
Total Liabilities$20,945,198$20,827,258▼ $117,940
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$24,869,173$24,965,336▲ $96,163
Net Assets With Donor Restrictions$200,219$304,782▲ $104,563
Total Net Assets Fund Balance$25,069,392$25,270,118▲ $200,726
Total Liabilities and Net Assets / Fund Balance$46,014,590$46,097,376▲ $82,786

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$9,824,260$9,715,872$19,540,132
Equipment$526,563$5,026,743$5,553,306
Other Land Buildings$3,142,678$718,191$3,860,869
Land$1,826,120-$1,826,120
Other Assets Org$16,069--
Other Securities$851,971--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2024$13,119,360-▲ $1,416,553$3,000,000$11,469,099
2023$1,572,789$10,896,663▲ $711,575-$13,119,360
2022$1,352,476$322,719▼ $90,719-$1,572,789
2021$208,924$1,000,000▲ $147,541-$1,352,476
2020$212,872-▼ $1,798-$208,924
Compensation and Service Providers
Top Officer Pay61st percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Tamara PlayerPresident & CEOFT$281,718$30,090$311,808
Cherie WilcherMedical ProviderFT$263,000$15,624$278,624
Patricia WhiteMedical ProviderFT$181,863$5,606$187,469
Kimber WrightMedical ProviderFT$186,954-$186,954
Kara LangleyChief Financial OfficerFT$169,965$12,913$182,878
Edward KuhnleyPsychiatristPT$176,248$5,287$181,535
Courtney RoutsonAssistant Medical DirectorFT$171,032$2,898$173,930
Erin KantorChief Clinical Operations OfficerFT$157,894$10,692$168,586
Robert ThompsonChief Physician ExecutiveFT$120,646$3,878$124,524
Peter FabianChief Technology OfficerFT$124,519-$124,519

Board Members and Trustees

NameTitle
Stephen PolkChairman
Danny BrownVice-chairman
David FeroBoard Member
Kathy MccormickBoard Member
Michael FogelBoard Member
Rob RobbinsBoard Member
Whitney WilliamsBoard Member
Brian FullerSecretary
Grayden GuilfordTreasurer

Highest Paid Contractors

ContractorServicesLocationCompensation
Shc Services INCHealthcare StaffingPO BOX 677896, Dallas, TX 75267$1,437,387
Netsmart TechnologiesIt ServicesPO BOX 713519, Philadelphia, PA 19171$668,334
A&b Staffing SolutionsStaffing Services3451 S MERCY RD STE 102, Gilbert, AZ 85297$473,628
Barton Associates INCStaffing Services119 GARDEN ST, Prescott, AZ 86305$353,620
Cognitive Function DevelopmentConsulting6895 E LYNX WAGON RD, Prescott Valley, AZ 86314$321,124
Revenue and Support

Revenue Composition

Contributions and Grants
$2,307,264
Program Service Revenue
$36,469,829
Investment Income
$505,325
Other Revenue
$189,966
All Other Contributions
$432,688
Change in Net Assets
$-716,284

Audited Revenue Reconciliation

Revenue per Audited Statements
$39,401,322
Revenue Not Reported on Financial Statements
$71,062
Revenue Not Reported on Form 990
$917,010
Total Revenue per Audited Statements
$40,318,332
Total Revenue per Form 990
$39,472,384
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$23,082,976
Other Expenses$17,105,692
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$17,713,397$1,301,454-$19,014,851
Fees for Services Other$5,198,627--$5,198,627
Information Technology$1,567,964$724,050-$2,292,014
Other Employee Benefits$1,543,352$215,186-$1,758,538
Depreciation Depletion$1,045,095$380,748-$1,425,843
Payroll Taxes$1,265,975$138,327-$1,404,302
Occupancy$995,531$82,688-$1,078,219
Current Officers, Directors, Trustees, and Key Employees-$634,004-$634,004
Travel$522,436$82,735-$605,171
Interest$408,541$109,501-$518,042
Fees for Services Management-$289,341-$289,341
Insurance$24,668$262,331-$286,999
Pension Plan Contributions$244,559$26,722-$271,281
Office Expenses-$137,631-$137,631
Other Expenses$129,901$3,822,289-$129,901
Fees for Services Legal-$117,290-$117,290
Advertising$32,903$67,568-$100,471
All Other Expenses$100,326--$100,326
Fees for Service Investment Mgmnt Fees-$85,119-$85,119
Fees for Services Accounting-$26,044-$26,044
Total Functional Expenses$31,685,640$8,503,028$0$40,188,668

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$40,188,668
Expenses per Audited Statements$40,117,606
Total Expenses per Audited Statements$40,117,606
Expenses Not Reported on Financial Statements$71,062
Expenses Not Reported on Form 990$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Operating Lease Liability$6,848,046
Finance Lease Liability$70,821

Bond Issues

BondIssuerIssuedIssue PricePurpose
AIndustrial Development Authority2022-01-27$10,310,500To refund 2016 bond debt and to purchase and renovate 2 buildings.

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A$10,310,500$5,839,708-$178,390

Bond Financing Compliance

No rebate due
No
Rebate not yet due
Yes
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
Yes
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“The form 990 is reviewed internally by the senior leadership of the organization. The chief financial adminstrative officer then presents the form 990 to the board of directors finance committee in detail for approval. The finance commitee then presents a copy of the form 990 to the entire board for their acceptance.”

Form 990, Part VI, Section B, Line 12C

“Anually, the board of directors receives training on the conflict of interest policy. Each member completes a questionnaire about conflicts of interest and signs an attestation.”

Form 990, Part VI, Section B, Line 15

“The organization uses salary surveys from the az council of nonprofit organizations and mhca as a guideline for salaries.”

Form 990, Part VI, Section C, Line 19

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

Filing and Contact Details

Filer

Filer Name
West Yavapai Guidance Clinic Inc
EIN
86-0206928
Phone
9284455211
Address
3343 WINDSONG DR, PRESCOTT VALLEY, AZ 86314
Doing Business As
Polara Health

Signing Officer

Name
Tamara Player
Title
CEO
Phone
9284455211
Signed
2025-05-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Tamara Player
Formed
1966
Legal Domicile
Az
Voting Board Members
9
Independent Board Members
9
Employees
490
Volunteers
9

Preparer

Firm
Plante & Moran Pllc
Address
8181 E TUFTS AVE SUITE 600, DENVER, CO 80237
Preparer
Dori J Eggett
Phone
3037409400
Supplemental Narrative

Additional Explanations

Form 990, Part IX, Line 11G

“Temporary agency: program service expenses 2,109,813. Management and general expenses 0. Fundraising expenses 0. Total expenses 2,109,813. Physicians: program service expenses 1,001,329. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,001,329. Other providers: program service expenses 1,424,771. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,424,771. Respite service providers: program service expenses 333,397. Management and general expenses 0. Fundraising expenses 0. Total expenses 333,397. Contract services - meals: program service expenses 329,317. Management and general expenses 0. Fundraising expenses 0. Total expenses 329,317.”

Financial Statement Notes

PART V, LINE 4:

“The funds held by the arizona community foundation as a board-designated endowment exist to benefit programs and services of the organization, with a vision of future growth and perpetual maintenance while utilizing the invesment income.”

PART X, LINE 2:

“Polara is a not-for-profit corporation and is exempt from tax under the provisions of internal revenue code section 501(c)(3). Accounting principles generally accepted in the united states of america require management to evaluate tax positions taken by polara and recognize a tax liability if polara has taken an uncertain position that more likely than not would not be sustained upon examination by the irs or other applicable taxing authorities. Management has analyzed the tax positions taken by polara and has concluded that, as of june 30, 2024 and 2023, there are no uncertain positions taken or expected to be taken that would require recognition of a liability or disclosure in the financial statements. Polara is subject to routine audits by taxing jurisdictions; however, there are currently no audits for any tax periods in progress.”

Raw XML AppendixShowing 400 of 1,001 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/MissionDesc0WE ARE AN INTEGRATED BEHAVIORAL HEALTH CARE PROVIDER WITH A WIDE ARRAY OF HOLISTIC PROGRAMS DESIGNED TO MEET OUR CLIENTS WHEREVER THEY ARE ON THEIR JOURNEY TO WELLNESS. WE PROVIDE QUALITY, CLIENT-CENTERED BEHAVIORAL HEALTH SERVICES TO RESIDENTS OF YAVAPAI COUNTY, ARIZONA. WE MAINTAIN A COMMITMENT TO HOPE AND HEALING, AND PRIDE OURSELVES ON DELIVERING COMPASSIONATE AND EFFECTIVE TREATMENT LOW-INCOME POPULATION. OUR VISION IS TO BE RECOGNIZED FOR HEALTHCARE THAT EXCEEDS EXPECTATIONS WHILE MAINTAINING OUR UNCOMPROMISING PRINCIPLES AND A SENSE OF COMMUNITY THAT UNITES US IN DRIVIING OUT STIGMA AND CELEBRATES HEALTH AND EMPOWERMENT FOR ALL. WE ARE THE LARGEST LOCAL NONPROFIT PROVIER OF BEHAVIORAL HEALTH AND CRISIS INTERVENTION SERVICES IN YAVAPAI COUNTY.
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IRS990/ProgramServiceRevenueGrp/BusinessCd4531120
IRS990/ProgramServiceRevenueGrp/Desc0GENERAL MENTAL HEALTH

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