Executives Association of Greater Phoenix

“Form 990 was distributed to each governing Board member and vote to file as shown as approved and recorded.”

“Governing documents, specifically the Articles of Incorporation and By-Laws of the Association, are held at the Association office and offered to members upon request. By-Laws are provided to each Board member and Chair of standing committees at election or appointment. The Associations conflict of interest policy is contained within its By-Laws. Annually, the President of the Association provides a State of EAGP including a financial overview, strategic initiatives and informs members that full copies of financial reports and governing documents shall be sent to any member upon request. This meeting covering fiscal year 2018 was held on March 7, 2019.”

“Potential conflicts of interest are monitored through required Board approval for all written agreements and events as well as Board review of payments at monthly meetings.”

“As a 501c6c social organization formed to foster trade between and for the benefit of its members, entities owned or controlled by certain officers and directors maintain customer and vendor relationships with the entities of other officers, directors or members. All such transactions are in the normal course of business under terms substantially the same as its ordinary customers or vendors. No other familial, ownership or control relationship exists between officers and directors or related entities.”

“The Association is comprised of members. Under Article III of By-Laws, membership in the Association shall be composed of two types - Regular and Honorary. Regular members shall be sole proprietorships, partnerships, corporations and associations of good character and outstanding business and professional reputation. Each shall represent a different business, trade, occupation or profession and shall be classified accordingly. The membership shall belong to the firm and the designated representative or representatives shall be the owner, partner, officer or other executive with policy-making authority. The admission of all members and representatives shall be on invitation by the Board of Directors. Honorary members shall be a retired representative who has represented their firm for at least five years, and who desires to remain active in the Association, may be voted an Honorary Membership by the Board of Directors. This type of membership carries all the rights, benefits and obligations of the Regular Membership and may be continued as long as the individual is not identified with any competing classification.”

“Under Article V of the Association By-Laws the control and management of the Association shall be vested in a Board of Directors consisting of not less than eight members including the immediate Past President who will sit in an ex-officio status. Six members shall be elected by a vote of the membership at large and their terms shall be arranged so that two vacancies, at least, occur for a two year term and are subject to being filled, by election, annually. A Board member is not eligible to succeed themselves. There must be a one year waiting period between retirement and re-election. Two members, the Secretary and Treasurer, shall be voting members, appointed by the Board of Directors, at its organization meeting, for a one year term.”