Executives Association of Greater Phoenix

“Line 2 explanation the executives association of greater phoenix (eagp) reports that certain officers and directors conduct business with one another as part of their regular professional activities. Because eagp is a business-networking organization, members including those who serve as officers and directors may buy, sell, or refer business to one another in the ordinary course of their independent commercial operations. These relationships occur outside the organization and are not created, directed, or compensated by eagp. They do not involve the organization's funds, and they do not influence governance decisions. Eagp maintains a conflict-of-interest policy requiring disclosure of any relationships that could affect independence. No relationships identified were determined to create a conflict of interest or to compromise the integrity of the organization's management or oversight.”

“Line 3 explanation the executives association of greater phoenix (eagp) contracts with an outside management company to perform certain administrative and operational functions on behalf of the organization. These services include routine administrative support, record-keeping, meeting coordination, and other non-governance operational tasks. The board of directors retains full authority and responsibility for all governance, policy-making, financial oversight, and strategic decision-making. The management company does not have authority to make independent governance decisions, approve budgets, enter into binding agreements on behalf of the organization, or exercise discretionary control over organizational assets. The delegation of administrative tasks to a management company is conducted under a written agreement, is limited in scope, and is fully supervised by eagp's officers and directors. This arrangement is made for operational efficiency and does not transfer control or authority over the organization's management or oversight responsibilities.”

“Line 6 explanation - the association is comprised of members under article iii of by-laws, membership in the association shall be composed of two types - regular and honorary. Regular members shall be sole proprietorships, partnerships, corporations and associations of good character and outstanding business and professional reputation. Each shall represent a different business, trade, occupation or profession, and shall be classified accordingly. The membership shall belong to the firm and the designated representative or representatives shall be the owner, partner, officer or other executive with policy-making authority. The admission of all members and representatives shall be on invitation by the board of directors. Honorary members shall be a retired representative who has represented their firm for at least five years, and who desires to remain active in the association, may be voted an honorary membership by the board of directors. This type of membership carries all the rights, benefits and obligations of the regular membership and may be continued as long as the individual is not identified with any competing classification.”

“Line 7a explanation - under article v of the association by-laws the control and management of the association shall be vested in a board of directors consisting of not less than eight members including the immediate past president who will sit in an ex-officio status. Six members shall be elected by a vote of the membership at large and their terms shall be arranged so that two vacancies, at least, occur for a two year term and are subject to being filled, by election, annually. A board member is not eligible to succeed themselves. There must be a one year waiting period between retirement and re-election. Two members, the secretary and treasurer, shall be voting members, appointed by the board of directors, at its organization meeting, for a one year term.”

“Line 11b explanation - form 990 was distributed to each governing board member and a vote to file as shown was approved and recorded.”

“Potential conflicts of interest are monitored through required board approval for all written agreements and events as well as board review of payments at monthly meetings.”

“Governing documents, specifically the articles of incorporation and by-laws of the association, are held at the association office and offered to members upon request. By-laws are provided to each board member and chair of standing committees at election or appointment. The association's conflict of interest policy is contained within its by-laws. Annually, the president of the association provides a state of eagp including a financial overview, strategic initiatives and informs members that full copies of financial reports and governing documents shall be sent to any member upon request.”