YWCA Metropolitan Phoenix

“The executive committee will consist of the officers of the association and up to four (4) members-at-large from the board of directors. The co-chairpersons of the board will be co-chairs of the executive committee. The executive committee will have and may exercise the powers of the board in the interim between board meetings, except it may not adopt the budget, nor take any action which is contrary to, or a substantial departure from, the direction established by the board, or which represents a major change in affairs, business or policy of the association. All action taken exercising the powers of the board of directors must be reported to the board of directors at its next meeting for formal ramification.”

“During the fiscal year, the organization amended its articles of incorporation. Significant changes include: article 2: the purpose now specifically includes operating programs that promote the elimination of racism and empowerment of women. During the fiscal year, the organization amended its bylaws. Significant changes include: article 1, section 2: it is now specified that the association has no members as defined in anca, ars 10-3140. Article 5, sections 1 and 2: officers changed from a chairperson and vice chairperson to two co-chairpersons but continue to also include a secretary and treasurer. One of the chairpersons must identify as a person of color. Article 6, section 1: an executive committee was added. Article 6, section 3: the responsibilities of the finance committee now specifically include oversight of the audit and investment functions and may be carried out through the creation of subcommittees reporting directly to and subject to the authority of the finance committee. Article 7, section 2: the nomination and election process regarding board members will intentionally include consideration of diversity, including, but not limited to, age, ethnic, racial, and cultural diversity, within ywca usa's stated mission of eliminating racism, empowering women and promoting peace, justice, freedom and dignity for all.”

“The form 990 is prepared by the organization's public accounting firm based on information provided by management. Once the draft is available, it is reviewed by management and any changes incorporated into the filing. Once this detailed review is complete, the draft of the form 990 is presented to the board of directors for their review and comments prior to filing with the irs.”

“Board members and key employees are required to review conflicts on an annual basis and sign a written conflict of interest form. During the normal course of business, vendors/consultants are selected and utilized to meet our operations and mission needs. In the rare occasion that a vendor/consultant is or is related to a board member or staff member, it is disclosed to the finance committee prior to engagement.”

“The board annually reviews the compensation of the ceo. The review includes comparisons to published sources of nonprofit organization compensation, including the asu lodestar center report. This decision is documented in the ceo's personnel file.”

“The governing documents, conflict of interest policy, and financial statements are available upon request.”