Roosevelt County Rural Telephone Cooperative Inc

“The bylaws were amended to eliminate the at-large director position. This decreased the board from 9 to 8 trustees. Each trustee is elected by and serves within a voting district that represents the local exchange in which the trustee lives.”

“The cooperative was formed by the members to provide telephone and other telecommunications service at cost on a cooperative basis.”

“The members of the cooperative vote on the board of directors. Elections are done on a one member one vote basis.”

“The following acts require approval of the members of the cooperative: 1. The disposal of a substantial portion of the cooperative's assets; 2. The dissolution/liquidation of the cooperative; 3. The merger or consolidation of the cooperative with another organization; and 4. Amendments to the bylaws and articles of incorporation.”

“Management presents a copy of the form 990 to the board for discussion.”

“The board of directors is governed by the bylaws of the cooperative. Pursuant to article iv of the bylaws, a director is disqualified from being elected to and serving on the board if he/she is employed by or has a financial interest in a business competing with the cooperative.”

“The general manager's compensation is established by the board of directors through an employment contract. Additionally, the general manager establishes annual performance goals in cooperation with the board to be used in his annual evaluation. Compensation for other employees meeting the irs form 990 definition of officers is established by both the board of directors and the general manager through performance evaluations.”

“The bylaws of the cooperative are available on its website. However, the cooperative will provide a complete copy of its governing documents and audited financial statements to any member who requests a copy of any such document. Annually, the cooperative provides a copy of the audited balance sheet and income statement to the members of the cooperative with the annual report.”

“In order to provide retirement benefits to its employees, the cooperative has established a defined contribution plan under section 401(k) of the internal revenue code. As part of the plan document, the cooperative provides a matching contribution of a participating employee's salary. Additionally, the cooperative participates in a multi-employer defined benefit plan. Contributions to this plan are based on the full funding limitation of such plan. Employer contributions for both plans are available to participating employees, including officers, meeting the eligibility requirements of such plans. The cooperative also provides health and life insurance to all employees through a qualified plan. The amounts reported on part vii, column (f) for the officers are comprised of the amounts contributed to both the defined benefit and defined contribution pension plans and the insurance premiums paid for their benefit. In addition to the above pension plans, the cooperative also provides post-retirement health insurance benefits through a welfare benefit plan. The value per person of these benefits has not been estimated.”

“Patronage dividends result the purchase of supplies and services from other cooperative organizations. The expenses associated with purchases from and payments to such cooperative organizations are a direct component of cost of the telephone service provided by the cooperative to its members.”

“The accounting records of the cooperative are maintained in accordance with the uniform system of accounts as prescribed by the federal communications commission for class a telephone companies, as modified for telephone borrowers of the rural utilities service. The uniform system of accounts does not record expenses in the general expense categories provided on part ix lines 1 - 23. The cooperative will break out salaries and wages, employee benefits and payroll taxes that are allocated in accordance with its accounting system, but other expenses that are described in lines 1 - 23 will be reported on line 24 under the expense categories required by the uniform system of accounts.”

“Salaries and wages are allocated to asset, liability, and expense accounts based on the accounting system described above. In an effort to explain why the amounts reported on lines 5-7 do not agree to the total wages accrued and/or paid the following reconciliation is provided. Total per lines 5-7 $ 744,959 plus allocation to assets 63,632 plus allocation to affiliated company 1,173,893 less directors fees reported on 1099-misc (167,349) less employee officer benefits reported on line 5 (59,850) total wages accrued and/or paid $1,755,285”

“The form 990 instructions specifically state that the amount of patronage dividends paid to the members (hereinafter referred to as patrons) should be reported on part ix, line 4 as "benefits paid to members". The phrase "patronage dividends paid" refers to the process, subsequent to year-end, by which the cooperative allocates patronage capital to and, therefore, operates at cost with its patrons. The cooperative's tax exempt purpose is to provide telephone service to its patrons and to do so on a cooperative basis. Tax law defines "operating on a cooperative basis" as subordination of capital, democratic control, and operation at cost. The cooperative operates at cost through the allocation of true patronage dividends (also referred to as allocations of patronage capital) to its patrons. Patronage dividends are considered paid if the allocation is made (1) pursuant to a pre-existing obligation, (2) from the margins produced from the transactions done with or for patrons, and (3) in a fair and equitable manner on the basis of patronage (i.e. Purchases). Additionally, the allocation of patronage dividends should be made within a reasonable time period after the close of the cooperative's year-end of december 31. Each one of these requirements for a true patronage dividend is provided for in the non-profit operation article of the cooperative's bylaws and is summarized as follows: (a) in order to induce patronage and to assure that the cooperative will operate on a nonprofit basis, the cooperative is obligated to account on a patronage basis to all its patrons for all amounts received and receivable from the furnishing of telephone service in excess of operating costs and expenses properly chargeable against such services (i.e. Margins from the provision of telephone service). (b) the margins from the provision of telephone service are received with the understanding that they are furnished by the patrons as capital. (c) the cooperative is obligated to pay by credits to a capital account for each patron for all such margins. And (d) all such amounts credited to the capital account of any patrons shall have the same status as though they had been paid to the patron in cash in pursuance of a legal obligation to do so and the patron had then furnished to the cooperative corresponding amounts of capital. The amount reported on part ix, line 4 represents the amount of patronage capital that is either allocated or to be allocated to the patrons resulting from their purchase of telephone service from the cooperative for the 2013 calendar year. As noted above, such amounts are allocated subsequent to year-end in a fair and equitable manner on the basis of patronage (i.e. Purchases). The amounts allocated are representative of the margins from the provision of telephone service to the patrons and are done pursuant to the obligation that existed in the bylaws prior to the cooperative providing telephone service to its patrons. Therefore, these amounts meet the definition of the term "patronage dividends paid". Please note, however, that because patronage dividends is the process by which the cooperative operates at cost with its patrons and thereby a key component to accomplishing its exempt purpose, the cooperative has reported the amount of its 2013 margin that has been or is to be allocated to the patrons subsequent to year-end. Such amounts are an expense for form 990 reporting and is not an expense for financial statements prepared in accordance with generally accepted accounting principles. As a result, the difference between the cooperative's gaap basis financial statements and the revenue less expenses reported on part i, line 19 is the amount of patronage dividends reported as benefits paid to members.”

“Equity method loss from subsidiary -607,145. Change in market value of investments -75. Other comprehensive income - postretirement benefits 1,069,814. Patronage capital assignable 148,168.”

“The board as a whole is responsible for overseeing the financial statement audit and selecting the independent financial statement auditor.”