Every Body Athletics

“The Form 990 was prepared by the Board Treasurer and the Executive Director. A review was performed by the Board Chairman and copies were provided to all board members for their review and input.”

“Annually, the officers and directors are required to complete a Conflict of Interest questionnaire documenting compliance with the policy.”

“Market and comparability data were gathered by the Board Member who chairs the Compensation Committee, and a compensation proposal was prepared. This information was presented to the Board of Directors, discussion was held, and the Board voted to approve the compensation proposal.”

“The Organization maintains contact information on its website. If the public would like to see governing documents, conflict of interest policy and financial statements, including the Form 990, a request may be made via the website contact information, and the information is provided.”

“At the 2025 Q2 board meeting, the Board amended the Bylaws to clarify two aspects of the quorum requirement and voting rights. First, there was clarification that the quorum calculation was to include BOTH voting and non-voting directors. This was necessary because the Executive Director position is a non-voting member of the Board. The Bylaws were clarified to confirm that the Executive Director position is to be included in determining whether a Quorum exists for a meeting. Second, the Bylaws were clarified to confirm the pre-existing practice that Proxy voting is permitted, and Proxies are to be included in the Quorum calculations. It was also clarified that the Proxy is limited to voting on the items identified in the meeting agenda.”