Hawkwatch International Inc

“The full board of directors meets every other month throughout the year. All voting actions and other worthy items are recorded in the minutes of each meeting by the board secretary. There is one board committee that meets regularly throughout the year, but they do not take votes or any action as a committee by itself. Rather, committees take any vote-worthy items to the full board for approval. Other committees meet on an as needed basis, and also do not have the authority to vote outside of the full board.”

“Organization's process to review form 990: The Treasurer, Finance Committee, Executive Director and Office Manager will review the draft 990 prior to the Treasurer signing it. Before the return is filed a complete copy of the 990 is sent to the board.”

“Enforcement of conflicts of interest policy: Board Members discuss and sign a conflict of interest policy annually. At each bi-monthly board meeting conflicts of interest are discussed if applicable. All conflicts of interest are brought to the board and the board determines if a conflict exists. If there is a conflict of interest the board members with the conflict will recuse themselves from the deliberation.”

“Compensation process for the CEO and other employees: Hawkwatch uses a study from the Utah Nonprofit Association in determining salaries for the Executive director and other employees. The study is reviewed by and compensation approved by the board. The process and all decisions are documented in personnel files. The study is conducted annually.”

“Governing documents disclosure explanation: the governing documents, disclosure explanations, and tax returns are available upon request and on the website.”

“Earthwatch programs were cancelled due to covid; these are in person scientific research expeditions. Fall migration activities were mostly cancelled due to covid; these are in person crews who physically monitior birds from mountain tops for 3 months to collect migration data. Two sites (out of seven sites we normally operate) were operating on a skeleton crew and at reduced hours and reduced activities at the site (i.e. Counting only - no banding) education programs were cancelled with school groups due to covid and restrictions. A small number were able to be done virtually. Kestrel monitoring research was cancelled due to covid; this program normally involves volunteers doing the work, so this cut into our in kind services rather than affecting cash flow. Other miscellaneous projects were either scaled back or cancelled due to covid. All were affected either by reduction in revenue or in kind services, or both.”