Help-New Mexico Inc.

“Executive committee: the officers of the board and one at large member of the board shall serve as the executive committee of the board. Unless limited by a resolution of the board, the executive committee shall have the authority of the board between meetings of the board, provided, however, that the executive committee shall not have the authority of the board in reference to those matters enumerated in section 9.03. The secretary of the corporation shall send to each director a report that summarizes the business conducted at each meeting of the executive committee. (1) the executive committee shall be responsible for providing continuity in leadership through frequent communication, previewing controversial policy issues and vetting major matters prior to the full board's consideration, and assuring a longer-term, strategic perspective for the corporation. (2) the executive committee shall consist of the chair, the vice chair, the secretary, the treasurer, and one additional member elected by the board at the annual meeting. The immediate past chairperson shall continue to serve as a member of the executive committee for one year from the date he or she leaves the office of chairperson, unless he or she was removed for cause. The immediate past chairperson shall have the same responsibilities, voting privileges, and other rights as the other executive committee members. In selecting the one additional member of the executive committee, the board shall make every possible effort to effectuate appropriate geographical representation. (3) service on the executive committee shall be limited to three years subject per the election of officers. This term limitation will be waived for a director while serving in the position of chairperson. The chairperson will be permitted to serve up to three years in that position plus one year as immediate past chairperson, up to a total of four consecutive years. Where a board member is named to the executive committee to fill an unexpired term partway through the year, this partial term may be served in addition to three full years on the executive committee. (4) each member of the executive committee shall be entitled to one vote and may not vote by proxy. (5) a majority of the executive committee shall constitute a quorum for carrying on the business of the executive committee. A meeting at which a quorum is initially present may continue to transact business notwithstanding the departure of executive committee members from that meeting. (6) the executive committee may designate any place as the place of its meeting. The executive committee or its chairperson shall set the date and place of the following executive committee meeting during the course of each meeting. The chairperson may call special meetings of the executive committee on 10 days written notice to all members of the committee.”

“Raughn ramirez and rebecca ramirez have a family relationship.”

“Help-new mexico, inc. Entered into an agreement dated july 1, 2018 with cplc new mexico, inc., an unrelated entity, to assist with day-to-day operations. The acting ceo, roger gonzales is an employee of cplc new mexico, inc.”

“The form 990 is prepared by the organization's public accounting firm based on information provided by management. Once the draft is available, it is reviewed by management and any changes incorporated into the filing. Once this detailed review is complete, the draft of the form 990 is presented to the board of directors for their review and comments prior to filing with the irs.”

“All boards and commissions at help-nm have an annual review and signature confirmation of the agency's conflict of interest policy. In the help new mexico, inc. Employee policy manual, policy 808 is the conflict of interest policy as revised on july 1, 2019. Each employee receives a manual and in addition is given an acknowledgment form separate from the employee policy manual acknowledgment form to sign and return to the human resource department. These forms are kept in each employee's personnel file. During new hire orientation, this policy is fully explained to the employees. In addition, the help new mexico, inc. Board of directors receives a copy of the policy and signs an acknowledgement form annually. This form is filed in the individual board members file maintained by the human resource department.”

“The ceo is paid by cplc as the president of cplc new mexico, inc. Compensation is reviewed by independent persons based on a compensation study. A recommendation is provided to the executive committee of the cplc board, and the cplc board, then, approves the compensation. As required by the csbg guidelines, help-new mexico board of directors also reviews and approves the compensation for the ceo. Various sources have been used to get comparability data, including salary.com, the society for human resource management (shrm), charles lehman, o*net online, caplaw, national council of non profits, guidestar and jw educational services and consulting. The decision on the compensation for the chief executive officer is documented in the board of director's meeting minutes as well as a personnel action form, which is prepared by the human resource department once the decision has been determined. For other officers and key employees, the chief executive officer sets the scale for salaries and submits the compensation proposal to the help new mexico, inc. Board of directors for their final approval. Various sources have been used to get comparability data, including salary.com, the society for human resource management (shrm), charles lehman, o*net online, caplaw, national council of non profits, guidestar and jw educational services and consulting. The compensation decisions are documented on a personnel action form for each employee. The employee, their supervisor, the vice president of the division as well as the chief executive officer sign the document. The final copy is placed in the individual employees file.”

“The governing documents, conflict of interest and financial statements are available upon request.”

“Consumables: program service expenses 84,769. Management and general expenses 1,744. Fundraising expenses 0. Total expenses 86,513. Board of director expenses: program service expenses 7,265. Management and general expenses 47,608. Fundraising expenses 0. Total expenses 54,873. Vehicle: program service expenses 37,566. Management and general expenses 639. Fundraising expenses 0. Total expenses 38,205. Miscellaneous: program service expenses 1,329. Management and general expenses 17,253. Fundraising expenses 0. Total expenses 18,582. Dues/subscriptions: program service expenses 12,167. Management and general expenses 474. Fundraising expenses 0. Total expenses 12,641. Licenses & fees: program service expenses 3,953. Management and general expenses 1,946. Fundraising expenses 0. Total expenses 5,899. Participants: program service expenses 0. Management and general expenses 3,039. Fundraising expenses 0. Total expenses 3,039. Penalties: program service expenses 0. Management and general expenses 25. Fundraising expenses 0. Total expenses 25.”

“The organization has not changed its oversight process or selection process during the year.”