Embracing Equity Inc

“At the end of the tax year, there were 5 people on the board. However, only 4 of them had voting rights. The vice president is a non-voting member.”

“There are no committees that act on behalf of the board.”

“The full board of directors will review the complete form 990 draft at the regularly scheduled board meeting in october. The form 990 will only be filed once reviewed and approved by the board of directors.”

“The chairperson of the board monitors independence on an annual basis. Each director, officer, and key employee shall annually sign a statement affirming that such person: (a) has received a copy of the conflicts of interest policy, (b) has read and understands the policy, (c) has agreed to comply with the policy, and (d) understands that the corporation is charitable and in order to maintain its federal tax exemption it must engage primarily in activities that accomplish one or more of its tax-exempt purposes. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial or duality interest and be given the opportunity to disclose all material facts to the directors and board-level committees considering the proposed transaction or arrangement. After disclosure of the financial or duality interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.”

“The annual process for determining ceo compensation is established in the board-approved executive compensation policy and is summarized as follows: the board of directors (board) shall annually evaluate the ceo on their performance and ask for their input on matters of performance and compensation. Determination for compensation of all other paid staff and consultants are executed by the authorized signer and the employee. Board approval & concurrent documentation the board will obtain research and information to determine the compensation (salary and benefits) of the ceo based on a review of comparability data. The board will adequately document the basis for its determination concurrently with making the determination. Such determination will be approved by disinterested members of the board of directors using the "ceo compensation board resolution" template. The ceo compensation board resolution will affirm that the board reviewed comparability data on the compensation levels and benefits for similarly qualified individuals in comparable positions at similar organizations, document the ceo compensation determination, and make explicit how the board reached the determination. The organization has an employee performance and compensation process outlined in its employee handbook that it utilizes for all employees. The ceo is responsible for reviewing and determining the compensation for other officers/key employees, seeking out comparability data, completing a performance review, and deliberating on related compensation decisions. All such decisions are memorialized by an offer letter (in the case of new hires) or in an employee status change form that is executed by the ceo and employee. The process described here was last completed in 2024.”

“The organization's governing documents, conflict of interest policy, and financial statements are available to the public upon request”