Voteamerica Inc.

“Voteamerica's governing documents specify one sole member.”

“Voteamerica's sole member has the power to appoint directors to the organization's board of directors.”

“Voteamerica's sole member can be involved with any governance decision.”

“A copy of the draft form 990 is provided by the accounting firm and is reviewed by the chief executive officer. A copy of the draft form 990 is also forwarded to the full board of directors for review. Any issues raised during the review are discussed with the accounting firm. Once all issues have been resolved, the federal form 990 is filed with the internal revenue service.”

“Each director, each corporate officer, the top management official, the top financial official, and each key employee of the organization, and others that the organization may identify, shall annually sign a statement, that: (1) affirms that the person has received a copy of this conflict of interest policy, has read and understood the policy, and has agreed to comply with the policy; and (2) for certain individuals, discloses the person's financial interests and family relationships that could give rise to conflicts of interest. The statement that must be signed is attached to the policy. All such statements by directors and officers shall be filed with the minutes of the meetings of the board or committee; statements by others shall be retained in their personnel files. To ensure that the organization operates in a manner consistent with its charitable purposes and its status as an organization exempt from federal income tax, the board shall authorize and oversee an annual review of the administration of this conflict of interest policy. The review may be written or oral. The review shall consider the level of compliance with the policy, the continuing suitability of the policy, and whether the policy should be modified and improved.”

“On an annual basis, the board of directors studies comparability data to review and approve any change to the ceo's compensation. The ceo, in turn, uses publicly available data to set the salaries of employees, and to ensure that voteamerica remains competitive without overpaying for staff. The process was last conducted in january 2025.”

“Voteamerica makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The process has not changed from the prior year.”