Columbine Country Club

“The organization has the following classes of membership: 1. Permanent life members 2. Resident members 3. Senior resident members 4. Business members 5. Nonresident members 6. Junior members 7. Social members 8. Senior members 9. Clubhouse members 10. Honorary members 11. Women members”

“The control and management of the club and its affairs and property shall be entrusted to a board of directors consisting of nine members, each being either a permanent life or resident member of the club who has been a member of the club for at least five years and who has served on at least one standing committee. A maxiumum of three directors, or such smaller number of directors whose terms have expired, shall be elected at each annual meeting of members, each for a four year term. The annual meeting of the members of the club shall be held at the clubhouse, or at such other convenient place and date as the board of directors may designate at 7:30 p.m. During the month of december each year. The secretary shall give all members entitled to vote ten days notice, by mail, of the date, hour, place, of, and agenda for such meeting. There shall also be enclosed therewith a copy of the ballot containing all the names of the canidates for director nominated in accordance with the provisions of these bylaws. All members of the club shall be entitled to attend any annual or special meeting of the members of the club; provided, however, permamnent life and resident members in good standing shall be entitled to vote at such annual or special meeting.”

“There are nine directors that serve 4-year terms which are elected on a staggered basis at each annual meeting of members. The annual meeting of the members of the club is held at the clubhouse, or at such other convenient place and date as the board of directors may designate during the month of december each year. The secretary gives all members entitled to vote ten days notice, by mail, of the date, hour, place of, and agenda for such meeting. Resident members, business members, and permanent life members are entitled to vote for the candidates of the board of directors. There is also enclosed therewith a copy of the ballot containing all the names of the candidates for director nominated in accordance with the provisions of the bylaws. The following actions of the governing body are subject to approval by a majority of the members of the organization: (1) the purchase, sale, or encumbrance of real property in excess of $300,000. (2) any single expenditure in excess of $300,000. (3) the imposition of a general assessment.”

“After the form 990 is prepared, the director of finance and accounting and the general manager/coo review the return in detail. The return is then provided to the finance committee by the tax return preparer. After these two levels of review, the form 990 is provided to the board of directors prior to it being filed.”

“A written conflict of interest policy requires affirmation by the board members on an annual basis. The organization takes measures to determine whether any proposed transactions that it undertakes would result in a conflict of interest with any board member. The general manager monitors whether any proposed transactions with the organization involve any conflicts of interest. If any conflicts of interest exist with any member of the board, the board member recuses himself from voting on any matters pertaining to the conflict.”

“In the process of hiring the general manager, an independent executive search firm or board members conducted the initial search and narrowed the candidate list that was submitted to a member hiring committee and board of directors for a final decision. Compensation for the general manager is based on market rates and comparable wage for the industry that is found in compensation surveys for country clubs and other similar organizations. The organization maintains the appropriate documentation of how the compensation is set for the general manager. The general manager has authority for hiring the director of finance and accounting and all other department heads. The general manager uses compensation surveys for country clubs and other similar organizations to compare the compensation paid to other officers and key employees. After this analysis is completed, the general manager submits the compensation amounts and the data from the compensation survey to the finance committee chair for review or to the finance committee during the budgeting process. The organization maintains the appropriate documentation of how the compensation is set for the other officers and key employees.”

“The organization does not make its governing documents, conflict of interest policy, or financial statements available to the public.”