Democracy Green

“| Employee:, Relationship:, Employee:| LaMeshia Whittington, Family Relationship, Sanja Whittington|”

“The organization documents all governing body actions through contemporaneous board meeting minutes written consents and maintained records of votes and approvals. Minutes are prepared for each meeting reviewed by the Board and retained in the organizations official files. The organization does not have committees with authority to act on behalf of the governing body.”

“A complete draft of the Form 990 was provided to all members of the Board of Directors for review prior to filing. Board members were given an opportunity to ask questions and provide feedback and the Executive Director submitted the return only after the Board completed its review.”

“The organization monitors conflicts of interest through annual disclosure forms completed by all officers directors and key employees. Any potential or actual conflicts are reviewed by the Board and individuals with a conflict recuse themselves from discussion and voting. The Board documents all determinations in meeting minutes and the organization reviews proposed or ongoing transactions to ensure no conflicts are present. The organization follows its written conflict of interest policy consistently throughout the year.”

“| Name of the Person:, The process used to establish compensation of the person who served in:|, The year in which this process was last undertaken:| Sanja Whittington, The Executive Directors compensation was determined by the Board of Directors using a review of comparable nonprofit salary data the individuals responsibilities and the organizations budget. The Executive Director was not present for the deliberation or involved in the deliberation or approval of her compensation. The Board documented the decision in its meeting minutes., 2024|”

“The organization makes its governing documents conflict of interest policy and financial statements available to the public upon request.”

“| Explanation:| The organization has a written conflict of interest policy. All officers directors and key employees are required to complete annual disclosure forms. The organization regularly monitors compliance with the policy. Any conflicts potential or actual are reviewed by the Board. Individuals with a conflict recuse themselves from deliberation and voting. All determinations are documented in the organizations meeting minutes.”

“| Explanation:| The organization monitors conflicts of interest through annual disclosure forms completed by all officers directors and key employees. Potential or actual conflicts are reviewed by the Board and individuals with a conflict recuse themselves. The Board documents all reviews and determinations in contemporaneous meeting minutes.”

“| Explanation:| The organization documents all governing body actions through contemporaneous board meeting minutes written consents and records of votes and approvals. Minutes are reviewed by the Board and maintained in the organizations official files. The organization does not have committees with authority to act on behalf of the governing body.”

“| Explanation:| The Executive Directors compensation was determined by the Board of Directors using a review of comparable nonprofit salary data the organizations budget and the individuals responsibilities. The Executive Director was not present for the deliberation or approval of her compensation. The Board documented the decision in its meeting minutes.”

“| Explanation:| The organization circulates a complete draft of Form 990 to all members of the Board for review prior to filing. Board members are given an opportunity to ask questions request clarifications and provide comments. Final approval is documented before submission.”

“| Description:, Explanation:, Amount:| Balance sheet reconciliation adjustment., Adjustment to align net assets with ending Balance Sheet totals including capital assets and in-kind inventory not captured in simplified revenue-expense calculation., $86908|”

“| Explanation:| The land purchase constitutes wetland property acquired by the Organization. At this time the land is not under a formal conservation easement nor is it subject to any deed restrictions external legal encumbrances or third-party conservation agreements. The wetland site was acquired for environmental restoration ecological study conservation programming and community-serving environmental fairness work but it has not yet been legally designated as a conservation easement.”

“| Explanation:| During December 2024 Democracy Green received several large foundation grants totaling approximately $213,000 which increased year-end cash balances. These grants were awarded for program activities in the 2025 project year. The organization also received in-kind donations valued at $550,000; $225,000 was distributed to communities in 2024 and the remaining $325,000 is carried forward as year-end inventory.”