Defiende Venezuela Inc

“The organization's financial team or accountant prepares the form 990. A preliminary review is conducted by a designated staff member or a committee to ensure that the information is complete and accurate. This might include checking financial statements, schedules, and other relevant documentation. Document distribution: the prepared form 990 is distributed to the governing body, such as the board of directors, well in advance of the filing deadline. This ensures that members have sufficient time to review the document thoroughly. Review guidelines: provide guidelines or a checklist to the governing body members highlighting key areas to review. This can include: verifying that the organization's mission, programs, and achievements are accurately described. Checking financial information for consistency with the organization's books and records. Ensuring that all required schedules and attachments are included. Reviewing disclosures about board members, key employees, and their compensation. Discussion and queries: schedule a meeting dedicated to discussing form 990. Members can raise questions, seek clarifications, and suggest amendments if necessary. The presence of the accountant or a knowledgeable staff member can be beneficial to address technical queries. Final approval: once all concerns are addressed, the governing body should formally approve the form 990. This could be done through a vote during a meeting. Document this approval in the meeting minutes as a record of due diligence. Submission and follow-up: after approval, the form 990 is filed with the irs. Keep a filed copy of the form 990 and the approval documentation in the organization's records. Post-filing review: after filing, consider a debriefing to discuss the process and identify any areas for improvement in future years. Transparency and public disclosure: make the filed form 990 available for public inspection, as required by law, which often involves posting it on the organization's website”

“Policy adoption: create a clear conflict of interest policy. Annual disclosures: require yearly conflict disclosures from board members, officers, and key employees. Training: conduct regular conflict of interest training and policy updates. Board monitoring: assign a committee for monitoring and reviewing disclosures. Conflict management: document and manage conflicts during meetings, excluding conflicted individuals from discussions and decisions. Policy review: update the policy annually considering legal and irs changes. Record-keeping: keep detailed records of disclosures and conflict resolutions. Public transparency: make the policy and its application publicly accessible. Non-compliance handling: establish consequences for non-disclosure or policy violations. Legal consultation: regularly consult professionals to ensure legal compliance.”

“Documents are availiable for public inspection upon request”

“Contractor fees: program service expenses 395,942. Management and general expenses 0. Fundraising expenses 0. Total expenses 395,942. Donated prof fees: program service expenses 500. Management and general expenses 0. Fundraising expenses 0. Total expenses 500.”