Augustine Literacy Project - Charlotte

“Changes to ALP governing documents included various administrative clarifications including (1) The term of office for the Chairperson was increased to be generally two years (although it may be a single year if so determined by the board), renewable for one additional year, but not to exceed a total of three consecutive years. (2) The position Vice Chairperson was changed to an optional officer position which may be elected and appointed by the board annually; the Vice Chairperson may serve consecutive terms not to exceed three years; The election of a Vice Chairperson may be made as part of a slate of officers, or separately at any time, provided however, that the Vice Chairpersons term shall expire on the succeeding June 30 regardless of his/her date of election without any requirement that a Vice Chairperson be elected for the following Fiscal year. (3) Updates to succession roles and powers and duties of officers in the event that an officer may be either absent or unable to act, including establishing rules for appointment by the board of an interim officer, should such a situation arise. (4) Update to certain duties and authority of the Executive Director including Executive Director Job Description.”

“The Form 990 was prepared by the organizations outside accounting firm and a detail review was performed by Management and the Finance committee; discussions were held with the Executive committee. A copy of the 990 was provided to the full board prior to filing.”

“The organization monitors and enforces its Conflict of Interest policy in accordance with the policys provisions, as follows: Each Insider has a duty to place the interest of the Organization foremost in any dealing with the Organization and has a continuing responsibility to comply with the requirements of this Policy. Promptly following the adoption of this Policy, and annually thereafter, each Insider shall acknowledge his or her familiarity with this Policy and shall disclose in writing to the Chairperson of the Board any existing financial or other material interests subject to this Policy, of which he or she has knowledge, that he or she reasonably expects to have in any proposed or existing Arrangement with the Organization, or in any other matter under consideration or to be considered by the Board of Directors, the Executive Committee, or any other Board Committee by completing a Conflict of Interest Disclosure Statement. The Conflict of Interest Disclosure Statements shall be reviewed by the Chairperson of the Board or his or her designee. Any issues not previously disclosed shall be referred by him or her to the Board or appropriate Committee. The Conflict of Interest Disclosure Statements shall be retained in the confidential files of the Chairperson of the Board or his or her designee.”

“In determining the compensation for the Executive Director, the Chairperson of the Board, Chair of the Governance Committee, and Chair of the Finance Committee review information obtained from the NC Center for Nonprofits Salary Survey. Specifically, the group focuses on data for Executive Directors of organizations of similar size and budget. This information, coupled with an assessment of the Executive Director's leadership of the organizational growth and program results, leads the group to an agreed upon level of compensation. A growth plan has been established to ensure Executive Director compensation is comparable to like-size agencies; data is reviewed annually.”

“All of these documents are available upon request.”