Bivins Village Phase II

“The 990 is made available to the full board of directors, particularly to the executive committee & the finance/audit committee members. We make it available in our offices for perusal at board members' convenience and post it in the private "board members only" portion of our website (www.bivinsfoundations.com). We will also present the 990 at our next regularly scheduled board & committee meetings each year.”

“Conflict of interest policy a.definitions 1.interested person. Any member of the board of directors ("director"), officer, member of a committee with board-delegated powers, or employee who has a financial interest or conflict of interest. 2.financial interest. A person has a financial interest if the person has, directly or indirectly, through business, investment, or family: (a) an ownership or investment interest in any entity with which mary e. Bivins foundation, lee bivins foundation, betty bivins childers foundation, bivins village & bivins village ii ("all bivins foundations") has a transaction or arrangement, or (b) a compensation arrangement with all bivins foundations or with any entity or individual with which all bivins foundations has a transaction or arrangement, or (c) a potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the bivins foundations are negotiating a transaction or arrangement. For purposes of this paragraph, "compensation" includes direct and indirect remuneration as well as gifts or favors that are substantial in nature, and "transactions" and "arrangements" include gifts to all bivins foundations. 3.conflict of interest. A person has a conflict of interest if the board of directors or committees so determines under part c below. B.disclosure in connection with any actual or possible financial interest, an interested person must disclose the existence of his or her interest or affiliation and all material facts to the directors and members of committees with board-delegated powers considering the proposed transaction, arrangement, or grant. The disclosure should be made either when the interest becomes a matter of board or committee action, or as part of a periodic procedure to be established by the board. C.procedures 1. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he or she shall leave the board or committee meeting while the remaining board or committee members determines if a conflict of interest ("conflict of interest") exists. 2. An interested person may make a presentation at the board or committee meeting, but after such presentation, he or she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement that result in the conflict of interest. 3. If appropriate, the chairperson of the board or committee shall appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement. After exercising due diligence, the board or committees shall determine whether the bivins foundations can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest. 4. If a more advantageous transaction or arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the board or committee shall determine by a majority vote of the disinterested trustees whether the transaction or arrangement is in the bivins foundations best interest and for its own benefit and whether the transaction is fair and reasonable to the bivins foundations. The board shall make its decision as to whether to enter into the transaction or arrangement in conformity with that determination. D. Violations of the policy 1. If the board or committee has reasonable cause to believe that a member has failed to disclose financial interests, it shall inform the member of the basis of such belief and afford the member an opportunity to explain the alleged failure to disclose. 2. If, after hearing the response of the member and making such further investigation as may be warranted in the circumstances, the board or committee determines that the member has in fact failed to disclose financial interests or disqualifying relationships, it shall take appropriate corrective action. E. Records o”

“Bivins village ii contracts with an hr consulting firm, on a scheduled basis, to conduct comprehensive salary & benefits survey's for executive & key staff positions within our entire organization. Appropriate positions and benefits are surveyed against both local and state organizations of similar makeup & function. We use these results to adjust salaries & benefits to existing norms, and also to give consideration to salary caps on some positions. All positions are within the salary and benefits norm for our area & state.”

“Bivins village ii contracts with an hr consulting firm, on a scheduled basis, to conduct comprehensive salary & benefits survey's for executive & key staff positions within our entire organization. Appropriate positions and benefits are surveyed against both local and state organizations of similar makeup & function. We use these results to adjust salaries & benefits to existing norms, and also to give consideration to salary caps on some positions. All positions are within the salary and benefits norm for our area & state.”

“All of our governing documents, conflict of interest & whistleblower policies, financial statements, 990's, etcare available to the general public, upon request, through our corporate office at 2311 west 16th avenue, amarillo, texas, 79102. We consider ourselves to be public servants, established to provide support for those worthy individuals and organizations that meet the criteria established by the department of housing and urban development and our supporting organization, the mary e. Bivins foundation.”

“Bivins village ii is an independent living facility for low income seniors. Bivins village ii is located on approximately 8 acres that are currently part of a larger 18 acre tract of land owned by the mary e. Bivins foundation. Bivins village ii has been designed with the recognition that, although in the early years, it will serve a more independent elderly population - these persons will become more frail as time advances. Accordingly the units are equipped with grab bars and non-slip floor surfaces, along with other design elements, which facilitate individual safety.”

“The volunteers come in and conduct health fairs, study groups, reading clubs, financial assistance, etc.”

“Transfer to mary e bivins foundation 105”