Phillips County Hospital Association

“All residents 18 yrs of age or older of the County of Phillips, State of Montana, shall be deemed members of the association.”

“An Association Board of Trustees consisting of 30 members of the association are elected by the members of the association. A PCH Board of Directors consisting of nine members shall be elected by the Association Board of Trustees from among its membership annually.”

“There are no committees with authority to act on behalf of the governing body.”

“The PCH Board of Directors will receive a copy of Form 990 for their review after it has been filed.”

“The PCH conflict of Interest Policy covers our 9 member volunteer Board members and their appointed PCH authorized agents (CEO and CFO). The full Board annually and at meetings determines if there is a potential conflict, and they are reviewed and discussed. A person with a conflict will disqualify themselves from participating in deliberations and voting. Board members and Authorized Agents are required to fill out a conflict of interest statement annually. The statements are kept on file and require disclosure of related parties and other conflicts.”

“As of September 15th, 2022, Jo Tharp transitioned into the interim CEO position. Compensation for Jo was determined based on comparability data used from MHA wage analysis of 2019 and experience. The board approved the compensation amount. In November 2022 Jo Tharp became the CEO and the compensation amount remained the same, per board decision. Jo Tharp continued as CEO through FY 23. Jo Tharp's compensation is scheduled to be reviewed in September 2025 during contract review. Compensation for all other positions are determined annually during the PCH budget process that includes the CEO and the Board Finance Committee and is approved by the full Board of Directors within the process of approving our entire PCH budget. MHA Montana annual wage/salary survey comparisons and any other appropriate regional or national surveys or data were used for like positions in like facilities to help in determining compensation for the CFO and all other positions. The CEO has also assumed ultimate responsibility for managing the Organization's finances.”

“The Hospital's governing documents and conflict of interest policy are available upon request from the business office and/or Administration.”

“Purchased Services: Program service expenses 1,518,589. Management and general expenses 128,043. Fundraising expenses 0. Total expenses 1,646,632. Contracted Services: Program service expenses 652,377. Management and general expenses 0. Fundraising expenses 0. Total expenses 652,377. Other Fees: Program service expenses 90,916. Management and general expenses 7,346. Fundraising expenses 0. Total expenses 98,262.”

“The Tax Return has been amended to tie to the audited financial statements. The original return was prepared using draft financial statements. The final audited financial statements have been attached to the amended return. The following parts of the return were changed: Part I: Current year numbers changed to reflect changes in other parts of the return. Part III, line 4a: Program revenues were adjusted for rounding to match final audit figures. Part IV, line 11f and 12a: Updated to indicate audited financial statements were obtained. Part VIII, line 1e, 1f, and 2b: Updated to match final audit figures. Part IX, line 23: Updated to match final audit figures. Part X, line 3, 10c, 15, 16, 19, 25, 26, 27, 32 and 33: Updated to match final audit figures. Part XI, line 1, 2, 3 and 10: Updated for changes to numbers reflected in other parts of the return. Part XII, line 2b and 2c: Updated to indicate audited financial statements were obtained. Schedule B: Updated amount of one contribution based on updated audited financial statements and amount recognized as revenue. Schedule D, part VI, IX, X, XI, and XII: Updated to match final audit figures and to reconcile the tax return to the final audit. Schedule H, Part I, line 7, column f percentages were updated in accorance with changes in total expenses. Schedule H, part III, line 4 narrative was updated.”