Wharton County Hispanic Chamber of Commerce

“The organization monitors compliance with its conflict of interest policy by requiring all board members and officers to sign annual disclosure forms to identify any new or existing conflicts. Disclosures are reviewed by the Board, and any individual with a conflict must abstain from related discussions and decisions. The organization documents these procedures in its meeting minutes to ensure regular and consistent enforcement.”

“The organization does not have paid employees and uses independent contractors and volunteers to carry out administrative, fundraising, and program functions. These contractors do not have independent authority over governance or financial decisions, which remain with the Board of Directors.”

“The organization has members as described in the bylaws. Members may vote for directors and participate in general membership meetings.”

“The Board of Directors is elected in accordance with the organizations bylaws. A Nominating Committee presents a slate of candidates and additional nominations may be made by members at the election meeting. Directors are elected by a majority vote of the general membership.”

“The Form 990 is provided to all board members prior to filing. Board members are given an opportunity to review the return and ask questions before it is submitted to the IRS.”

“The organization makes its Form 1024 application, governing documents, and annual Form 990 available to the public upon request.”

“The organization conducts fundraising events to support scholarships and community programs. Direct event expenses exceeded gross receipts due to costs associated with food, beverage, venue, permits, security, and contractor services.”

“The organization promotes economic growth and development in Wharton County by supporting Hispanic and non-Hispanic business owners and providing programs and initiatives that strengthen the local Hispanic community.”

“Expenses were allocated among program services, management and general, and fundraising based on the nature of the expense, direct association with programs or fundraising activities, and reasonable estimates of usage. Fundraising expenses consist of direct event costs including food, alcohol, supplies, venue, contract labor, permits, and equipment rentals.”