Air Force Villages Charitable Foundation

“Afv inc., dba blue skies of texas shall be the sole member of the organization.”

“The president and treasurer shall be elected by the member, afv inc., dba blue skies of texas. The remaining officers are elected by the board. The board of directors of each supported organization shall elect one director to the board. The remaning directors of the board, if any, shall be elected by the member.”

“All actions of the board outside the conduct of everyday business of the organization are subject to approval by the member, afv inc., dba blue skies of texas. Any action of the board outside the conduct of everyday business of the organization and not receiving the approval of the member shall be void.”

“Senior management reviews the form 990 prior to filing and utilizes counsel as needed. The 990 is also presented to the audit committee of the board of directors, which provide oversight for regulatory reporting.”

“A director shall abstain from voting on the selection, award or administration of a contract, encumbrance or policy from which such director, or a group or organization such director represents, may benefit. The director may be present at the meeting to answer questions on such matters, provided the director excuses himself or herself from the meeting room while the remaining directors discuss and vote on such matters and said excusal is noted in the minutes of the meeting. This conflict of interest policy covers the board of directors and is monitored by the chairman of the board. Additionally, a conflict of interest policy is completed annually by all senior staff and executives. This second coi policy is monitored by the internal auditor and the cfo/compliance officer. If a conflict is identified, the employee discloses the relationship to the vendor, etc. And the cfo reviews all disclosures to determine if action is necessary. Though a situation has not arisen where a conflict was being voted on, the policy would be for that individual to abstain from voting.”

“Afv inc., dba blue skies of texas, annually reviews compensation for the executive staff of the related organization including the ceo, cfo and coo. The review includes a wage and benefit survey conducted periodically by a third party. The board of afv inc., dba blue skies of texas, then approves the compensation of the ceo. A wage and benefit survey was last completed in june of 2017 for executives and officers only.”

“Governing documents, conflict of interest policy, and financial statements are made available to the public upon request.”

“Flow-through expenses of related organization 17,335.”

“The organization is amending form 990 to report fundraising expenses of $17,335 on form 990, page 10, part ix, line 11e, column d. The fundraising expenses were inadvertently omitted from the originally filed return.”