Visalia Sunset Rotary

“The name of a prospective member shall be submitted to the board in writing. The board shall consider and approve or disapprove the recommendations of the membership committee. If the decision of the board is favorable, the prospective member shall be requested to complete and submit an application for membership, pursuant to the bylaws.”

“The board shall have the responsibility for reviewing the organization's form 990 (including all pertinent schedules) before it is filed with the internal revenue service.2) a draft of the form 990 should be ready for review by the board no later than two weeks prior to the filing deadline.3) after the draft of the form 990 has been obtained by the board, they will have no more than one week to complete their review.4) in conducting their review of the draft of the form 990, it is preferred that the board shall conduct a top-level or big-picture type of review. However, if the board desires or deems it necessary to conduct a more detailed review of the form 990, then they should contact the preparer of the form 990 to request copies of the relevant detailed tax return workpapers which they would like to see.5) once the board has completed its initial review of the form 990, a meeting or conference call will be scheduled with the preparer of the form 990 (regardless of whether the form 990 is externally or internally prepared) to discuss any questions, comments, and suggested revisions identified by the board.6) the preparer of the form 990 should make any revisions to the form 990 as soon as feasibly possible to ensure that the form 990 is filed with the internal revenue service on a timely basis.7) all of the questions, comments, and suggested revisions set forth by the board should be documented, along with any responses from the preparer of the form 990, if applicable.”

“Officers regularly monitor transactions for conflict of interest. Any conflict of interest will be discussed among the board.”

“The following organizational documents of the organization will be for public inspection:-previous three year tax returns (form 990 and form 990-t)-determination letter2) the public inspection copy of the organization's form 990, from the previous three years (at minimum), will be available (for inspection or copying) at the organization's main office during normal business hours at no charge.3) the public inspection copy of the form 990 will not include the schedule of schedule a excess contributors or the schedule b names and addresses of contributors.4) the organization will make best efforts to ensure that the forms 990 held at the main office are the most updated versions of such.5) when responding to a public inspection request for any organizational document or form 990 by anyone, the organization shall fulfill such request in a timely fashion without inquiring as to the reason for the public inspection request.”