Planned Parenthood Action Fund of Santa Barbaraventuraand Slocountiesinc

“Management performed a detailed review of the 990. After management's review, the 990 was circulated to all board members via email prior to filing with the irs. Sufficient time was allowed for addressing comments or questions.”

“Part vi, section b, question 12c transactions with parties with whom a conflicting interest exists may be undertaken only if all of the following are observed: 1. The conflicting interest is fully disclosed; 2. The person with the conflict of interest is excluded from the discussion and approval of such transaction; 3. A competitive bid or comparable valuation exists; and 4. The board has determined that the transaction is in the best interest of the organization. Disclosure involving volunteers in the organization should be made to the board chair, who shall bring the matter to the attention of the board of directors. Disclosure involving directors and committee members should be made to the board chair, (or if she or he is the one with the conflict, then to the board vice-president) who shall bring these matters to the board of directors. The board of directors determines whether a conflict exists and in the case of an existing conflict, whether the contemplated transaction may be authorized as just, fair, and reasonable to the organization. The decision of the board of directors on these matters will rest in their sole discretion, and their concern must be the welfare of the organization and the advancement of its purpose. The conflict of interest disclosure statement will be completed annually. Administrative staff tracks that the board of directors reviews the policy annually and ensures that each board member sign an acknowledgement form.”

“The executive committee for the ppsbvslo 501(c)(3) organization, serving as the compensation committee, reviews salary information from other relevant non-profit organizations, salary surveys, and other form 990 information for the ceo. The policy on determining the compensation of the vice president and president/ceo includes all of these elements: 1. The compensation is reviewed and approved by the executive committee, serving as the compensation committee, and the board of directors, provided that persons with conflicts of interest with respect to the compensation arrangement at issue are not involved in this review and approval. 2. Use of data as to comparable compensation: a. The compensation is reviewed and approved using data comparable for similarly qualified persons in functionally comparable positions at similarly situated organizations. 3. Contemporaneous documentation and record keeping: a. There is contemporaneous documentation and record keeping with respect to the deliberations and decisions regarding the compensation arrangement.”

“The organization has its form 1024 along with the originally filed bylaws for the organization and form 990 available to the public upon request. Form 990 is a public document and is posted on the organization's website.”

“The organization's conflict of interest policy, financial statements and governing documents are made available at the organization's office during normal business hours or by request.”

“The process has not changed from the prior year.”