Houston-Harris County Immunization Registry Inc

“Organization process used to review form 990form 990, page 6, part vi, line 11the intial review of the form 990 is conducted by the treasurer and ceo. A copy of the entire form 990 is distributed electronically by the ceo to all members of the board of directors. After all comments have been considered, the board approved the form 990 for filing.”

“Enforcement of conflicts policyform 990, page 6, part vi, line 12cboard members sign annual conflict of interest statements to determine possible conflicts of interest. It is the policy of the board that the existence of any conflict be disclosed to the executive director or to the board chair before any transaction is consummated. Once a conflict is identified, the person with the conflict of interest is excluded from the discussion and approval of the transaction. Competitive bids on comparable valuations are examined, and the remainder of the board determines whether the contemplated transaction may be authorized.”

“Compensation process for top officialform 990, page 6, part vi, line 15aannually, the executive board of the organziation meets to consider the compensation package to be paid to the executive director in the upcoming year. The achievement of prior year goals is reviewed, and a level of compensation and benefits is determined. Compensation packages of executive directors from other similar sized organizations with similar interests in the houston area are reviewed and compared to the recommended level of compensation and benefits in order to determine reasonableness of the entire compensation package before the compensation is approved.”

“Governing documents disclosure explanationform 990, page 5, part vi, line 19governing documents and financial statements are available upon request”

“Other changes to net assetsform 990, part xi line 9the reviewed financials report special event revenue net of direct donor benefit in the amount of $27,916. This revenue is reflected on form 990, part viii, line 8a.”

“Explanation of volunteers and types of services or benefits form 990, page 1, part i, line 6volunteers included the board of trustees, the advisory board , and community immunity ambassadors. Volunteers also assisted tip at community forums and at the yearly luncheon. Did the organization have a written whistleblower policyform 990, part vi, section b. Policies line 13the immunization partnership formally ratified a written whistleblower policy after the close of the fiscal year, but before filing this return.”