Greater Houston Area Health Education Center

“Line 11b explanation - the board of directors are shown a copy of the prepared form 990 for review, and all comments are forwarded to the executive director for consideration and discussion with the accountant. All clarifications are made and presented to the board; and then votes are taken to approve the release of form 990 to the taxing agency.”

“All board of director members are required to sign a conflict of interest documentation annually. It is usually signed during the first meeting of the year. In addition, our independent auditors also require the board of directors to answer various conflict of interest and related party transaction questionnaires during the audit process (if conducted). This additional steps creates additional "added value" to the conflict of interest requirements.”

“Compensation paid to key officers like the executive director and other top-tier management staff are often reviewed and compared to other entities in comparable organizations. Each raise paid to these officers are discussed at the board level. And in some cases, a board member is charged with the task of investigating the comparable salary rate in the locality. This member reports back to the board on the information found and, thereafter, decisions are taken with regards to the officer rate/pay or raise.”

“The conflict of interest overall policy of the organization is posted in the break room or employee's lunchroom and other entity's governing documents are retained in the executive director's office. This document could be obtained upon request. Furthermore, the entity's annual audit report and other applicable reports are submitted to funding agency, usually a governmental agency. Thus these reports become a matter of public policy.”