Dallas Convention & Visitors Bureau

“Delegation of authority: the chairman of the board shall appoint an executive committee with all the powers of the board to manage the corporation between board meetings.”

“Members: the organization has one class of members, who shall have no voting rights. The board of directors establish the various trade and industry-based categories of membership. All persons and organizations that fall within one of the established categories of membership and are interested in the purpose and objectives of dcvb shall be eligible for membership upon approval by the board of directors and payment of membership dues.”

“Members with power to appoint governing body: the members have the ability to nominate a certain number of representatives to the board based on their industry category.”

“Form 990 review process: the form 990 is prepared by an independent accounting firm. Upon completion, the return is reviewed by management before filing. Preliminary and final drafts are also submitted to the city of dallas for progress reporting and oversight.”

“Compliance with written conflict of interest policy: annually, employees and board members must complete and sign a disclosure form certifying compliance with the policy, including disclosing any potential conflicts of interest. During the year, the disclosure form must be updated if a person becomes aware of a potential conflict of interest that was not previously reported. Disclosures are reviewed and investigated by the compliance officer and as warranted escalated to the board. The compliance officer may also investigate any potential conflict of interest based upon observation or other information that comes to its attention. If it is determined a conflict exists, appropriate action is taken to address or remedy the conflict.”

“Compensation review: the board of directors reviews the president/chief executive officer's goals and sets the annual compensation. All other officers and key employees are reviewed by their direct supervisor like the ceo or one of the other officers in a formal compensation review process based on performance by goals and objectives. The chief executive officer's compensation review is documented in the board's meeting minutes and the other reviews are documented in human resource personnel files.”

“Documents available to the public: the organization makes its governing documents, conflict of interest policy, and financial statements available to the public by accepting requests in writing and scheduling an appointment to review the requested documents.”

“Committee's oversight and selection process: the organization has a committee that assumes responsibility of the oversight of the audit and selection of an independent accountant. There was no change to the process during the year.”