Meals on Wheels North Central Texas Inc

“The executive committee and the officers of the corporation shall be one and the same. The executive committee shall be made up of the chairperson, vice-chair, treasurer, secretary, and immediate past chairperson (if eligible to continue on the board of trustees). The executive committee shall act on behalf of the board of trustees between board of trustee meetings, and all actions taken shall be subject to discussion and approval by the board of trustees at their next meeting. The executive committee and the executive director shall meet annually to submit a long range plan and yearly operational budget to be presented to the board of trustees for approval.”

“The organization provides a copy of the form 990 to all members of its governing body prior to filing with the irs.”

“The organization will enter into no contract between itself and one or more of its trustees, volunteers, or employees, or between itself and any other corporation, partnership, association, or other organization in which one or more trustees, volunteers, or employees are directors or officers, or have a financial interest, unless: 1. The material facts as to the relationship or interest and as to the contract or transaction are disclosed and known to the board of trustees and the board in good faith authorizes the contract or transaction by the affirmative vote of a majority of the disinterested trustees which constitute a quorum of the board; and 2. The contract is considered fair by the board of trustees as of the time it is authorized, approved, or ratified. All board members are required to complete annual conflict of interest disclosures. When a potential conflict arises, it is reviewed by the board or a designated committee. If a conflict is confirmed, the individual involved must recuse themselves from related discussions and decisions. The organization documents these actions in meeting minutes. The organization actively monitors compliance with the policy and includes enforcement mechanisms to ensure transparency and accountability. This process is reviewed annually and updated as needed.”

“The nonprofit shall annually evaluate the executive director on his/her performance. The executive committee will obtain research and information to make a recommendation to the full board for the compensation (salary and benefits) of the executive director based on a review of comparability data. For example, they will secure data that documents compensation levels and benefits for similarly qualified individuals in comparable positions at similar organizations. This data may include the following: - salary and benefit compensation studies by independent sources; - documented telephone calls about similar positions at both nonprofit and for-profit organizations; and - information obtained from the irs form 990 filings of similar organizations.”

“The governing documents, conflict of interest policy, and financial statements are made available as requested.”