Austin Association of Facility & Maintenance Engineers

“Form 990 is reviewed by board members prior to filing”

“Policy on Potential Conflicts of InterestThe following policy is designed to avoid any possible conflict between the personal interest of Board members, committee chairs, members and staff/contractors and the interests of AAFAME. This policy also applies in any case in which a committee chairperson or committee member may be delegated the authority to transact any business on behalf of AAFAME. The purpose of this policy is two-fold. First, the policy seeks to reflect the spirit of AAFAMEs commitment to promote the highest ethical standards in commercial real estate. Second, the policy seeks to ensure that decisions about AAFAME operations and the use or disposition of AAFAME assets are made solely in terms of the benefits of AAFAME and are not influenced byany private profit or other personal benefit to the individuals affiliated with AAFAME who take part in the decision. In addition to actual conflicts of interest, board members are also obligated to avoid actions that could be perceived or interpreted in conflict with AAFAMEs interest. Conflicts of interest may occur when AAFAME enters into transactions with not-for-profit organizations as well as those that are undertaken with profit-making entities. The best way to deal with this problem is to make known ones connection with organizations doing businesswith AAFAME and to refrain from participation in decisions affecting transactions between AAFAME and the other organization. Such relationships do not necessarily restrict transactions so long as the relationship is clearly divulged and non-involved individuals affiliated with AAFAME make any necessary decision.Policy:Any member of the Board of Directors, committee chairs, members and staff/contractor who may be involved in a AAFAME business transaction in which there is a possible conflict of interest shall promptly notify the President. That person shall refrain from voting on any such transaction, participating in deliberations concerning it, or using personal influence in any way in the matter. That persons presence may not be counted in determining the quorum for any vote with respect to a business transaction in which he or she has a possible conflict of interest. Furthermore, that person, or the President in the Directors absence, shall disclose a potentialconflict of interest to the other members of the Board before any vote on a AAFAME business transaction and such disclosure shall be recorded in the Board minutes of the meeting at which it is made. Any AAFAME business transaction which involves a potential conflict of interest with a member of the Board of Directors, committee chairs, members and staff/contractors shall have terms which are at least as fair and reasonable to AAFAME as those which would otherwise be available to AAFAME if it were dealing with an unrelated party. A written disclosure regarding any possible conflicts and of any adjustments made to avoid possible conflicts of interest shall be kept by the Executive Vice President.Definitions:A. Involved in a AAFAME business transaction means initiating, making the principal recommendation for, or approving a purchase or contract; recommending orselecting a vendor or contractor; drafting or negotiating the terms of such atransaction; or authorizing or making payments from AAFAME accounts. Thatlanguage is intended to include not only transactions for AAFAMEs procurement ofgoods and services, but also for the disposition of AAFAME property, and theprovision of services or space by AAFAME.B. A possible conflict of interest is deemed to exist where the person or close relative, or a member of that persons household, is an officer, director, employee,proprietary, partner, or trustee of, or, when aggregated with close relatives andmembers of that persons household, holds 1% or more of the issued stock in theorganization seeking to do business with AAFAME. A possible conflict is alsoconsidered to exist where such a person is (or expects to be) retained as a pa”

“AVAILABLE UPON REQUEST”

“ADVENTURE QUEST: Column (A) - Total = $15487; Column (B) - Program Services = $15487; Column (C) - Management & General = $0; Column (D) - Fundraising = $0”

“BOARD EXPENSES: Column (A) - Total = $7921; Column (B) - Program Services = $0; Column (C) - Management & General = $7921; Column (D) - Fundraising = $0”

“CREDIT CARDS FEES: Column (A) - Total = $5151; Column (B) - Program Services = $0; Column (C) - Management & General = $5151; Column (D) - Fundraising = $0”

“DIRECTORY EXPENSES: Column (A) - Total = $6855; Column (B) - Program Services = $6855; Column (C) - Management & General = $0; Column (D) - Fundraising = $0”

“HOLIDAY LUNCHEON: Column (A) - Total = $15850; Column (B) - Program Services = $15850; Column (C) - Management & General = $0; Column (D) - Fundraising = $0”

“MANAGEMENT BONUS: Column (A) - Total = $4000; Column (B) - Program Services = $0; Column (C) - Management & General = $4000; Column (D) - Fundraising = $0”

“MEMBERSHIP EXPENSE: Column (A) - Total = $19299; Column (B) - Program Services = $19299; Column (C) - Management & General = $0; Column (D) - Fundraising = $0”

“MISCELLANEOUS EXPENSES: Column (A) - Total = $540; Column (B) - Program Services = $0; Column (C) - Management & General = $540; Column (D) - Fundraising = $0”

“ONLINE EXPENSES: Column (A) - Total = $4352; Column (B) - Program Services = $0; Column (C) - Management & General = $4352; Column (D) - Fundraising = $0”

“Postage and Shipping: Column (A) - Total = $848; Column (B) - Program Services = $0; Column (C) - Management & General = $848; Column (D) - Fundraising = $0”

“Printing and Publications: Column (A) - Total = $706; Column (B) - Program Services = $0; Column (C) - Management & General = $706; Column (D) - Fundraising = $0”

“PUBLIC RELATIONS: Column (A) - Total = $16254; Column (B) - Program Services = $0; Column (C) - Management & General = $16254; Column (D) - Fundraising = $0”

“SPONSORSHIP COMMITTEE: Column (A) - Total = $170; Column (B) - Program Services = $170; Column (C) - Management & General = $0; Column (D) - Fundraising = $0”

“SPONSORSHIP EXPENSE: Column (A) - Total = $200; Column (B) - Program Services = $200; Column (C) - Management & General = $0; Column (D) - Fundraising = $0”

“STAFF TRAINING: Column (A) - Total = $0; Column (B) - Program Services = $0; Column (C) - Management & General = $0; Column (D) - Fundraising = $0”

“STORAGE: Column (A) - Total = $1674; Column (B) - Program Services = $0; Column (C) - Management & General = $1674; Column (D) - Fundraising = $0”

“TELEPHONE: Column (A) - Total = $469; Column (B) - Program Services = $0; Column (C) - Management & General = $469; Column (D) - Fundraising = $0”

“TRAINING: Column (A) - Total = $9319; Column (B) - Program Services = $9319; Column (C) - Management & General = $0; Column (D) - Fundraising = $0”