Hill Country Memorial Hospital Foundation

“Process to review the form 990: the create healthy management board members are provided electronic access to the form 990 in advance of a board meeting. Formal review is then held at a meeting prior to filing.”

“Process to monitor transactions for conflicts of interest: every year at the january board meeting the board secretary provides each member of the create healthy foundation board of directors with a copy of the organization's conflict of interest policy and disclosure statement. Members are required to review the conflict of interest policy, complete the disclosure statement and return the disclosure statement to the foundation office within one month of the january quarterly board meeting. This process is monitored by the board secretary. These forms are kept on file in the foundation office and reviewed annually by the foundation secretary to identify any possible conflicts of interest. In 2022 there was 100% compliance. Potential conflicts of interest are discussed at the governance committee and recorded in the minutes. If a conflict is found to exist the committee sends a letter to the board member instructing them to abstain from voting when applicable.”

“The process for determining compensation: the process used for determining compensation for the create healthy foundation executive director occurs annually. In conjunction with the create healthy management human resources department and create healthy management annual salary survey, data is provided by a contracted vendor who evaluated compensation and makes recommendations on position salary ranges based on the labor market. Evaluation and compensation decision made by ceo and documented in employees records in hr department. Compensation is ratified by the foundation board during budgeting process. The last compensation comparison occurred in fall of 2022.”

“Availability of documents: the organization's governing documents including bylaws and conflict of interest policy are available on request. Financial statements are not made available to the public, however certain summary financial information may be available in the organization's annual report to the community.”

“DELEGATION OF AUTHORITY: The Executive Committee shall be comprised of the President, Vice President, Secretary, Treasurer and four Directors elected at large by the Board. When the Board is not in session, Executive Committee shall have and exercise all of the authority of the Board in the management of the Corporation. Minutes of the Executive Committee meetings shall be submitted to the Board, and its actions shall be subject to ratification by the Board at the next regular Board meeting.”

“Significant changes to governing documents: the organization changed its name from hill country memorial hospital foundation to create healthy foundation. The governing documents were updated to reflect the new name and that of its related organizations.”

“Number of employees on form w-3: the organization's form w-2s are issued by a related organization, create healthy management, and costs are allocated to the foundation. The number of employees reported on part v, line 2a is the number of employees who spent time working for the filing organization.”

“Other changes in net assets or fund balances: Change in split interest agreements $(24,640)”