Waco Family Practice Foundation

“The entity is filing a short year return due to a change in accounting period. There is no calendar year ended within the tax year,therefore, these lines are all zero, per the filiing instructions. The return's accounting period is being changed to match the year end of the financial statement audit”

“Waco family practice foundation (wfpf) does not have a conflict of interest policy in its name; however, it follows the policy of its related entity, heart of texas community health center (hotchc). Below is a description of how wfpf regularly and consistently monitors and enforces the compliance of that policy. Individuals affiliated with hotchc must strive to make decisions fairly and objectively and always act in the best interests of hotchc, without regard to any personal pecuniary benefit or any benefit to a third-party, and with undivided allegiance. As hotchc is a federal grantee under the department of health and human services, these standards for managing conflicts of interest are also necessary to comply with the federal uniform administrative requirements set forth at 2 cfr §200.318(c) and dhhs regulations found at 45 cfr §75.327(c). No individuals affiliated with hotchc shall participate in hotchc's selection, award, or administration of any contract or grant, paid in whole or in part with federal funds, when a real or apparent conflict of interest is involved. It is the policy of hotchc that all interests shall be fully disclosed by any individual affiliated with hotchc regardless of whether a conflict of interest is determined to exist. Hotchc requires that all individuals affiliated with hotchc and persons seeking to affiliate with hotchc disclose in writing upon hire or initial affiliation: (1) all interests that may create an actual or potential conflict of interest, and (2) where applicable, provide a statement suggesting how such conflict of interest could be avoided or mitigated. In order to facilitate such full disclosure, hotchc requires that all members of the board of directors, the ceo, and other senior management personnel annually complete a "center conflict of interest statement and disclosure" form. In the case of a potentially conflicted person who is either a board member or the ceo, that person may make a presentation to the board regarding whether he or she has a conflict of interest and may respond to related questions from the board. However, after such presentation, he or she shall leave the meeting during any discussion of, or vote on, whether a conflict of interest exists, and if such conflict of interest is determined by the board to exist, he or she shall leave the meeting during any discussion of, and voting on, the transaction or arrangement that involves the conflict of interest. For all other potentially conflicted persons who are individuals affiliated with hotchc, the ceo shall determine whether a conflict of interest exists. When a conflict arises, the board shall, as it may deem appropriate, appoint the ceo to investigate alternatives to the proposed transaction or arrangement and make recommendations. After exercising due diligence, the board or, in the case of individuals affiliated with hotchc who are not board members or the ceo, the ceo shall determine whether hotchc can obtain an equivalent (or more advantageous) transaction or arrangement with reasonable efforts from a person or entity that would not give rise to a conflict of interest. If an alternative transaction or arrangement is not reasonably attainable under circumstances that would not give rise to a conflict of interest, the board or ceo, as applicable, shall determine (if board, then by a majority vote of the disinterested board members) whether, notwithstanding the conflict of interest, the transaction or arrangement is in hotchc's best interest, for its own benefit and whether the transaction is fair and reasonable to hotchc such that it would constitute an "arms-length" transaction. In circumstances where there are material continuing or pervasive conflicts of interest, an individual may be required by the board of hotchc or the ceo, as applicable, to withdraw from his or her position with hotchc unless the individual, family member or business associate chooses to disassociate from the outside position that”

“The organization does not compensate the organization's ceo, officers, and other key employees. Mclennan county medical education and research foundation, a related organization, pays compensation to the organization's ceo, officers, and other key employees and has a compensation review and approval process.”

“If time permits before the due date of the return, a copy is mailed to board members prior to filing and an opportunity to discuss is presented at the next board meeting. Otherwise, the board is provided the 990 and an opportunity for questions following the filing. The board is given the public disclosure copy in order to protect donor anayminity; however, if a board member requests the copy with donor information redacted, the copy is provided to them.”

“The governing documents, policies, and financial statements are made available upon request.”

“Personal and real property leases with heart of texas community health center, a related, tax-exempt entity, are used exclusively for the exempt purpose related to providing healthcare and are therefore not considered unrelated business income.”