Civic Intelligence

Gillespie County Historical Society Inc

EIN 74-2276662 • 501(c)3 • Fredericksburg, TX

Profile

To manage the operations of the pioneer museum and the vereins kirche museums; to promote historical knowledge through educational events and activities; to hold stewardship of 13 historic structures, over 60,000 separate artifacts and archival materials dating from our founding in 1846 forward; to provide assistance and documentation for family research relating to 19th c. German immigration to the area.

325 W Main StreetFredericksburg, TX 78624

www.pioneermuseum.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

30th percentile

0.01x

Higher debt load relative to assets than 30% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Liabilities / Revenue

38th percentile

0.03x

Higher debt load relative to revenue than 38% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Net Margin

26th percentile

-6.4%

Higher net margin than 26% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Top Officer Pay

54th percentile

$69,680

Higher top officer pay than 54% of similar nonprofits.

Top officer pay equals 6.8% of source-year revenue.

501(c)3 • $1M-$5M nonprofits • Source year 2024

Asset Growth

30th percentile

-2.8%

Faster asset growth than 30% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2023 to 2024

Revenue Growth

17th percentile

-17%

Faster revenue growth than 17% of similar nonprofits.

501(c)3 • $1M-$5M nonprofits • Annualized from 2023 to 2024

Balance Sheet
Liabilities / Assets30th percentile

Assets

Down

$4,293,738

Down $125,154 (-2.8%) from 2023

Liabilities

Down

$30,706

Down $173,334 (-85%) from 2023

Net Assets

Up

$4,263,032

Up $48,180 (+1.1%) from 2023

Operations
Liabilities / Revenue38th percentileNet Margin26th percentile

Revenue

Down

$1,023,450

Down $210,938 (-17%) from 2023

Expenses

Up

$1,088,792

Up $159,617 (+17%) from 2023

Net Income

Down

-$65,342

Down $370,555 (-121%) from 2023

Trend Graphs

Balance Sheet Trend

Asset Growth30th percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$6.0M$4.0M$2.0M$0Assets 2011: $2,710,716Liabilities 2011: $373,688Net Assets 2011: $2,337,0282011Assets 2012: $2,664,763Liabilities 2012: $276,300Net Assets 2012: $2,388,4632012Assets 2013: $3,031,420Liabilities 2013: $265,919Net Assets 2013: $2,765,5012013Assets 2014: $3,126,759Liabilities 2014: $277,331Net Assets 2014: $2,849,4282014Assets 2015: $3,061,696Liabilities 2015: $212,945Net Assets 2015: $2,848,7512015Assets 2016: $3,105,805Liabilities 2016: $36,982Net Assets 2016: $3,068,8232016Assets 2017: $3,382,465Liabilities 2017: $33,213Net Assets 2017: $3,349,2522017Assets 2018: $3,535,092Liabilities 2018: $29,572Net Assets 2018: $3,505,5202018Assets 2019: $3,807,040Liabilities 2019: $29,366Net Assets 2019: $3,777,6742019Assets 2020: $3,475,578Liabilities 2020: $9,938Net Assets 2020: $3,465,6402020Assets 2021: $3,707,380Liabilities 2021: $60,816Net Assets 2021: $3,646,5642021Assets 2022: $3,829,375Liabilities 2022: $29,399Net Assets 2022: $3,799,9762022Assets 2023: $4,418,892Liabilities 2023: $204,040Net Assets 2023: $4,214,8522023Assets 2024: $4,293,738Liabilities 2024: $30,706Net Assets 2024: $4,263,0322024

Highlighted filing

2024

Assets$4,293,738
Liabilities$30,706
Net Assets$4,263,032
Open 2024 Filing

Operations Trend

Revenue Growth17th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$1.5M$1.0M$500K$0-$500KRevenue 2011: $624,134Expenses 2011: $635,421Net Income 2011: -$11,2872011Revenue 2012: $744,933Expenses 2012: $705,170Net Income 2012: $39,7632012Revenue 2013: $668,913Expenses 2013: $490,242Net Income 2013: $178,6712013Revenue 2014: $612,151Expenses 2014: $523,408Net Income 2014: $88,7432014Revenue 2015: $748,035Expenses 2015: $694,793Net Income 2015: $53,2422015Revenue 2016: $729,203Expenses 2016: $760,167Net Income 2016: -$30,9642016Revenue 2017: $894,962Expenses 2017: $649,810Net Income 2017: $245,1522017Revenue 2018: $818,984Expenses 2018: $602,691Net Income 2018: $216,2932018Revenue 2019: $885,547Expenses 2019: $671,540Net Income 2019: $214,0072019Revenue 2020: $728,476Expenses 2020: $660,961Net Income 2020: $67,5152020Revenue 2021: $1,052,658Expenses 2021: $918,163Net Income 2021: $134,4952021Revenue 2022: $1,142,099Expenses 2022: $873,944Net Income 2022: $268,1552022Revenue 2023: $1,234,388Expenses 2023: $929,175Net Income 2023: $305,2132023Revenue 2024: $1,023,450Expenses 2024: $1,088,792Net Income 2024: -$65,3422024

Highlighted filing

2024

Revenue$1,023,450
Expenses$1,088,792
Net Income-$65,342
Open 2024 Filing

Filings

Most recent year

2024 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$4,293,738
Liabilities
$30,706
Net assets
$4,263,032
Revenue
$1,023,450
Expenses
$1,088,792
Net income
-$65,342
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$4.29$0.03$4.26$1.02$1.09$0.07
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$4.42$0.20$4.21$1.23$0.93$0.31
2022XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$3.83$0.03$3.80$1.14$0.87$0.27
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$3.71$0.06$3.65$1.05$0.92$0.13
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$3.48$0.01$3.47$0.73$0.66$0.07
2019Summary only. Only limited summary data is available for this year.$3.81$0.03$3.78$0.89$0.67$0.21
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$3.54$0.03$3.51$0.82$0.60$0.22
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$3.38$0.03$3.35$0.89$0.65$0.25
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$3.11$0.04$3.07$0.73$0.76$0.03
2015XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$3.06$0.21$2.85$0.75$0.69$0.05
2014Detailed filing. Detailed filing data is available for this year.$3.13$0.28$2.85$0.61$0.52$0.09
2013Detailed filing. Detailed filing data is available for this year.$3.03$0.27$2.77$0.67$0.49$0.18
2012Summary only. Only limited summary data is available for this year.$2.66$0.28$2.39$0.74$0.71$0.04
2011Summary only. Only limited summary data is available for this year.$2.71$0.37$2.34$0.62$0.64$0.01
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jan 1, 2024 to Dec 31, 2024
Signed
Nov 15, 2025
Return Version
2024v5.2
Gross Receipts
$1,254,042
Mission and Program Overview

Mission

The gillespie county historical society's mission is to protect, promote and manage the operations of certain historical sites and buildings in gillespie county, texas, as well as promote historical traditions of the region.

Teach current and future generations the culture, history, and traditions of fredericksburg and gillespie county, texas. Operate two museum sites including 13 historic structures and year round educational events.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$2,427,051$2,713,370▲ $286,319
Investments in Publicly Traded Securities$722,013$730,034▲ $8,021
Cash and Non-Interest-Bearing Accounts$496,348$355,031▼ $141,317
Savings and Temporary Cash Investments$464,289$263,576▼ $200,713
Pledges and Grants Receivable$220,504$137,029▼ $83,475
Inventories for Sale or Use$53,790$42,941▼ $10,849
Prepaid Expenses and Deferred Charges$9,786$29,978▲ $20,192
Investments Program Related$21,779$21,779→ $0
Intangible Assets$3,332$0▼ $3,332
Total Assets$4,418,892$4,293,738▼ $125,154
Liabilities
Accounts Payable and Accrued Expenses$204,040$30,706▼ $173,334
Total Liabilities$204,040$30,706▼ $173,334
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$3,847,668$3,913,551▲ $65,883
Net Assets With Donor Restrictions$367,184$349,481▼ $17,703
Total Net Assets Fund Balance$4,214,852$4,263,032▲ $48,180
Total Liabilities and Net Assets / Fund Balance$4,418,892$4,293,738▼ $125,154

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$1,960,865$1,185,594$3,146,459
Land$575,179-$575,179
Equipment$72,935$247,928$320,863
Other Land Buildings$104,391$67,929$172,320
Compensation and Service Providers
Top Officer Pay54th percentile

Employees

NameTitleFull / Part TimeBaseTotal
Heather Mccarver From 924Executive DirectorFT$69,680$69,680
Monte Marshall Thru 924Executive DirectorFT$47,740$47,740

Board Members and Trustees

NameTitle
Jim WilhitePresident
Becky ReevesDirector
Brad KottDirector
Brandon WeinheimerDirector
Donna SandersDirector
Jan Cox DwyerDirector
Judy LuckenbachDirector
Ken KattnerDirector
Mona KnoppDirector
Randy BrileyDirector
Diana Armbrust1ST VP [FROM 01/24]
Caroline Edison1ST VP [THRU 01/24]
Harry Scharold2nd VP
Carl LuckenbachSecretary
Steven LangehennigTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$743,112
Program Service Revenue
$202,998
Investment Income
$1,380
Other Revenue
$75,960
All Other Contributions
$259,641
Change in Net Assets
$-65,342

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Other Non Cash Contri Table63$65,116Fair Market Value (FMV)
Total Noncash Contributions63$65,116-

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,023,450
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$113,522
Total Revenue per Audited Statements
$1,136,972
Total Revenue per Form 990
$1,023,450
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$554,961
Salaries, Compensation, and Employee Benefits$533,831
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$337,826$59,616-$397,442
Fees for Services Other$128,963$22,758-$151,721
Depreciation Depletion$88,199$15,565-$103,764
Office Expenses$57,176$10,906-$68,082
Insurance$38,620$16,552-$55,172
Other Employee Benefits$45,974$8,113-$54,087
Current Officers, Directors, Trustees, and Key Employees$40,579$7,161-$47,740
Occupancy$36,064$6,364-$42,428
Payroll Taxes$29,377$5,185-$34,562
Other Expenses$27,166$6,427-$27,166
Advertising$15,873$3,968-$19,841
Total Functional Expenses$926,177$162,615$0$1,088,792

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$1,088,792
Total Expenses per Audited Statements$1,088,792
Total Expenses per Form 990$1,088,792
Expenses Not Reported on Financial Statements$0
Expenses Not Reported on Form 990$0
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$176,033
Fundraising Gross Income$116,801
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Special Events$384,670$116,801$176,033$-59,232
Total Events$384,670$116,801$176,033$-59,232
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“The organization distributes the form 990 to the entire governing body for approval prior to filing.”

Form 990, Part VI, Section C, Line 19

“All governing documents, conflict of interest policy, and financial statements are available to the public upon request from the office of the executive director.”

Filing and Contact Details

Filer

Filer Name
Gillespie County Historical Society Inc
EIN
74-2276662
Phone
8309908441
Address
325 W MAIN STREET, FREDERICKSBURG, TX 78624

Signing Officer

Name
Heather Mccarver
Title
Executive Director
Phone
8309908441
Signed
2025-11-15
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Jim Wilhite
Formed
1934
Legal Domicile
TX
Voting Board Members
14
Independent Board Members
14
Employees
19
Volunteers
373

Preparer

Firm
Calvetti Ferguson
Address
250 W NOTTINGHAM DR SUITE 100, SAN ANTONIO, TX 78209
Preparer
Kimiko Baca
Phone
2105363200
Supplemental Narrative

Additional Explanations

Section 1.263(A)-1(F) De Minimis Safe Harbor Election

“Gillespie county historical society, inc 325 w main street fredericksburg, tx 78624 employer identification number: 74-2276662 for the year ending december 31, 2024 gillespie county historical society, inc is making the de minimis safe harbor election under reg. Sec. 1.263(a)-1(f).”

Form 990, Part IX, Line 11G

“Other fees: program service expenses 128,963. Management and general expenses 22,758. Fundraising expenses 0. Total expenses 151,721.”

Form 990, Part XII, Line 2C

“The organization's process for assuming responsibility for oversight of the audit, review, or compilation of its financial statements and the selection of an independent auditor have not changed from the prior year.”

Financial Statement Notes

PART III, LINE 4:

“In conformity with the practice followed by many museums, the value of property donated or purchased for the museum collections is not reflected on the statement of financial position. The collection is deemed inexhaustible. The collection is protected, kept unencumbered, and is subject to organizational policy that encourages permanent possession.”

Raw XML AppendixShowing 400 of 569 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/ActivityOrMissionDesc0TEACH CURRENT AND FUTURE GENERATIONS THE CULTURE, HISTORY, AND TRADITIONS OF FREDERICKSBURG AND GILLESPIE COUNTY, TEXAS. OPERATE TWO MUSEUM SITES INCLUDING 13 HISTORIC STRUCTURES AND YEAR ROUND EDUCATIONAL EVENTS.
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IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt90
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IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt140
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IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt140
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IRS990/Form990PartVIISectionAGrp/ReportableCompFromRltdOrgAmt160
IRS990/Form990PartVIISectionAGrp/TitleTxt0DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt1DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt2DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt3DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt4DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt5DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt6DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt7DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt8DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt9PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt10SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt112ND VP
IRS990/Form990PartVIISectionAGrp/TitleTxt121ST VP [FROM 01/24]
IRS990/Form990PartVIISectionAGrp/TitleTxt13TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt141ST VP [THRU 01/24]
IRS990/Form990PartVIISectionAGrp/TitleTxt15EXECUTIVE DIRECTOR
IRS990/Form990PartVIISectionAGrp/TitleTxt16EXECUTIVE DIRECTOR
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IRS990/MembersOrStockholdersInd00
IRS990/MethodOfAccountingAccrualInd0X
IRS990/MinutesOfCommitteesInd01
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IRS990/MissionDesc0TO MANAGE THE OPERATIONS OF THE PIONEER MUSEUM AND THE VEREINS KIRCHE MUSEUMS; TO PROMOTE HISTORICAL KNOWLEDGE THROUGH EDUCATIONAL EVENTS AND ACTIVITIES; TO HOLD STEWARDSHIP OF 13 HISTORIC STRUCTURES, OVER 60,000 SEPARATE ARTIFACTS AND ARCHIVAL MATERIALS DATING FROM OUR FOUNDING IN 1846 FORWARD; TO PROVIDE ASSISTANCE AND DOCUMENTATION FOR FAMILY RESEARCH RELATING TO 19TH C. GERMAN IMMIGRATION TO THE AREA.
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IRS990/SavingsAndTempCashInvstGrp/BOYAmt0464289
IRS990/SavingsAndTempCashInvstGrp/EOYAmt0263576
IRS990ScheduleA/AmountsRcvdDsqlfyPersonGrp/TotalAmt00
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearAmt0743112
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IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus2YearsAmt0887259
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus3YearsAmt0885110
IRS990ScheduleA/GiftsGrantsContrisRcvd509Grp/CurrentTaxYearMinus4YearsAmt0556474
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