Norman Regional Health System Auxiliary

“The Executive Board consists of the elected officers of the Auxiliary and the immediate Past President who shall serve as Parliamentarian. The Executive Board has the power and authority to do and perform all acts in accordance with the Bylaws, as long as they are not in conflict with the Administration.”

“The Bylaws were amended May 2024. Active Members are required to work for the Auxiliary's benefit a minimum of 60 hours per year. The Auxiliary no longer has Life and Teen Memberships. One half of the Executive Board plus one constitutes a quorum. Officers of the board no longer include Financial Planner. The President shall select three members at large as representatives to serve on the Executive Board for a one-year term and may be appointed for a maximum of two additional terms. The President no longer reports Auxiliary activities at the end of the fiscal year. The President-Elect is no longer the official representative to conventions, workshops, and seminars. The Vice President no longer welcomes new Auxiliary members or contacts the Volunteer Services Offices monthly for new member information. Signature on checks written by the Treasurer or Assistant Treasurer removes the Financial Planner as a signor and adds the Executive Director of Volunteer Services as a signor. The Executive Director's duties include coordinating with the selected accounting firm to prepare end of year financial statements and documents that follow the financial policy guidelines of the Auxiliary, developing the annual budget and preparing the financial statements for the Executive Board meetings, and is the authorized representative and signor for the banking and financial accounts.”

“Active Members are required to work for the Auxiliary's benefit a minimum of 60 hours per year. Active members in good standing have the right to attend meetings, vote, hold office, and attend special events. Required training and adherence to the Organization's standards and requirements are mandatory.”

“Active Members in good standing have the right to vote on the board members. Only an Acitve Member is eligible for election an an officer.”

“The Bylaws may be amended, revised or rescinded by the affirmative vote of two-thirds of the eligible Members present and voting at any regular or special meeting of the Auxiliary, provided that prior notice of these proposed changes has been presented to the Membership.”

“The Form 990 is prepared and reviewed by an outside accounting firm. It is reviewed by the Board Members prior to filing with the IRS.”

“The Auxiliary has a conflict of interest policy and officers, board members, and volunteers are required to state any apparent, actual, and potential conflicts of interest to ensure conflicts do not improperly affect activities or professional conduct. An individual with a conflict must promptly disclose in writing to the Executive Board. The Executive Board must investigate the disclosure and forward the disclosure with written recommendations of a plan to manage the conflict to an appropriate director of the Health System and the Auxiliary Executive Board for decision on how to proceed.”

“Wendy Friebrich, Director of Volunteer Services, is compensated by Norman Regional Hospital Authority. The Authority determines Wendy's compensation and the Auxiliary board and Authority board work together to determine the amount to allocate to the Auxiliary.”

“The Organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“The employees are compensated by Norman Regional Health System, therefore the Auxiliary does not issue W-2s.”