Mercy Hospital Ardmore

“Mercy health oklahoma communities is the sole member of the organization.”

“Mercy health oklahoma communities (the member) may appoint or remove members of the board of directors at any time at the member's discretion.”

“Mercy health oklahoma communities has the following powers and responsibilities: -to approve the mission and establish the philosophy according to which the corporation shall operate; -to amend and approve the articles of incorporation and bylaws of the corporation and to amend and approve the articles of incorporation and bylaws of any corporation controlled by the corporation; -to appoint and remove the chief executive officer of the corporation; -to approve or amend the strategic plan, goals and objectives of the corporation; -to approve or amend the operating, capital, and construction budgets for the corporation; -to lease or sell any of the assets of the corporation or any corporation controlled by the corporation in excess of one million dollars ($1,000,000); -to encumber any or all of the assets of the corporation or any corporation controlled by the corporation; -to authorize and approve the incurrence of debt by the corporation or any organization controlled by the corporation (other than debt incurred for the acquisition of goods that are acquired in the ordinary course of business) and to grant any security interests, place any encumbrances, enter into any covenants, and executy any documents and take any actions necessary or appropriate in connection with the incurrence of such debt; -to merge, dissolve, or abandon the corporation; and, -to approve the creation, ownership or acquisition of, or affiliation with, any other organization by the corporation.”

“The form 990 is prepared by an independent accounting firm, using information provided by the filing organization. A draft form 990 is reviewed by the filing organization's finance team. The draft form 990 is also reviewed by mercy health's tax department, to ensure accuracy and consistency with other related organizations' form 990s. After questions arising from the various reviews are addressed and incorporated into the form 990, a revised draft is provided to the filing organization's leadership team, including the cfo and ceo, for review. Once reviewed and approved by the filing organization's leadership team, the form 990 is provided to the board of directors for review; it is then signed and filed with the irs.”

“Officers, directors, key employees and other disqualified persons are required to complete a conflict of interest questionnaire annually and did so in the normal course for the year ended june 30, 2019. This process is administered at the mercy health level by mercy's corporate compliance department. The questionnaires are reviewed with leadership at the local level and potential conflicts discussed and resolved. The conflicts and their respective resolutions are shared at the mercy level with a team including mercy's chief financial officer, chief compliance officer and other members of finance, legal and hr. Summary results are reviewed with mercy's stewardship committee of the board of directors.”

“For those classified as officers (and thus disqualified persons), the organization uses the following to establish compensation: external market salary surveys, external market salary studies, engagement of an independent compensation consultant, and review/approval of compensation by the compensation committee of the board of mercy health. For those classified as key employees, the organization uses the following to establish the compensation: external market salary surveys, external market salary studies, and review/approval of executive management. Compensation reviews are completed on an annual basis, and a review was completed during the reporting year.”

“Governing documents, conflict of interest policy, and financial statements are made available from time to time but are not published publicly.”

“Average hours per week the hours per week disclosed in part vii is the average hours the listed person worked or devoted per week while employed or associated with the filing organization and related organizations (if applicable).”

“Net transfers to/from affilates -15,865,344.”

“Audited financial statements the filing organization's financial statements were included in the mercy health and subsidiaries annual financial statement audit. Mercy health and subsidiaries received an unqualified opinion from the external auditors for fiscal 2019 (the tax year currently being reported). However, no separate audit opinion is issued on the financial statements of the filing organization. The ultimate responsibility for oversight of the financial statement audit and selection of the external auditor lies with the stewardship committee of the mercy health board of directors. Audit results are communicated to this committee.”

“W-3 filing salaries and wages with limited exceptions, the salaries and wages reported on form 990, part ix, line 7 represent an allocation of salaries and wages from a related organization. Most employees are paid by a related organization under a common paymaster arrangement. As such, all required payroll filing for these employees (including w-2 and w-3's) is reported under the related organization, mhm support services,ein 20-2553101.”

“Mercy hospitals east communities mercy hospitals east communities health system consists of mercy hospitals east communities st. Louis, ein 43-065393, and mercy hospitals east communities washington, ein 43-1066883.”

“System limitations lawson erp software is the primary accounting software used by mercy health system, inc. And subsidiaries. The majority of the intercompany/related organization transactions are processed through lawson via intercompany journal entries. With the current design of the erp system, there are various limitations on the related organization information that can be extracted from lawson. Due to these limitations,most of the related organization activity for the filing organization has been classified on schedule r, part v, in lines p and q.”

“Independent contractors independent contractors for the filing organization are paid by mercy health (ein 43-1423050). As such, all required form 1099 and form 1096 reporting is made for the entire health system (with limited exceptions) under the mercy health ein.”