Oklahoma Asphalt Pavement Assoc

“Producer members: membership shall include persons, firms, organizations, and corporations who operate a hot-mix asphalt plant that meet the requirements of the oklahoma department of transportation. All producer members are required to participate in the oklahoma asphalt quality initiative. Certification is not a requirement of membership; however, participation on an annual basis is mandatory. Laydown contractor members: membership shall include persons, firms, organizations, and corporations not engaged in the production of hot-mix asphalt, who are paving contractors, qualified as bidders of recognized governmental agencies. All laydown members are required to participate in the oklahoma asphalt quality initiative. Certification is not a requirement of membership; however, participation on an annual basis is mandatory. Asphalt refiners/merchandiser members: membership shall include persons, firms, organizations, and corporations who refine and/or merchandise asphaltic cement. Aggregate producer members: membership shall include persons, firms, organizations, and corporations who operate aggregate quarries that meet the requirements of the oklahoma department of transportation. Consultant engineering members: membership shall include licensed engineering persons, firms, organizations, and corporations who participate in the planning, design, and construction of asphalt pavements with a contracting agency or pavement owner. Associate members: membership shall include persons, firms, organizations, and corporations who sell or otherwise make available equipment, materials, and special services, all relating to the production and construction of hot-mix asphalt. Special services shall include trucking, insurance, testing laboratories, safety, and finance. Governmental members: membership shall include persons working in and for cities, counties, municipalities, and government entities who use asphalt or are interested in the asphalt industry.”

“As the respective terms of office of the directors expire, the successors shall be elected for two (2) year terms. In a case where the chairman-elect is in the second year of the two (2) year term as a director, he/she will be allowed to serve a third year to complete his/her term of office as chairman of the board. Producer member companies cannot be re-elected to the office for at least one year. Election will be by secret ballot at the annual meeting each year. Any authorized representative of a producer member or laydown contractor member in good standing who has not served on the board of directors the previous year is eligible. The secretary/treasurer shall be a voting member of the board of directors. His/her term of office will be for one year. He/she may be re-elected. Election will be by secret ballot at the annual meeting. The following ex-officio memberships on the board of directors are granter to members who hold various elected or appointed positions in other associations. These shall be full voting board of directors' positions. The same member is eligible to be elected as a director or secretary/treasurer. (1) asphalt representative to the association of oklahoma general contractors (2) napa state director from oklahoma.”

“At the annual membership meeting, the membership body will vote to ratify the year's acts of the board of directors.”

“The executive director and appropriate staff will review and approve the form 990 before filing to ensure accuracy. The form is also reviewed at the next applicable meeting of the board of directors.”

“The purpose of this conflict of interest policy is to protect the interests of the oklahoma asphalt pavement association (oapa) (the association) in connection with any transaction or arrangement that might benefit the private interests or any employee, and association officer, director, committee member or member. Employees and any association members in the position to act on behalf of the association shall perform their duties for the association in good faith and with the degree of care that an ordinary prudent person would exercise under similar circumstances. Employees and association members have an obligation to conduct business within guidelines that prohibit actual or potential conflicts of interest. This policy establishes the framework within which oapa wishes the business to operate. The purpose of these guidelines is to provide general direction so that the employees and association members can seek further clarification on the issues related to the subject of acceptable standards of operation. Contact the oapa chairman or executive director for more information or questions about conflict of interest. Each employee or association member shall promptly and fully disclose all material facts of every actual or potential conflict of interest to the association's chairman or president. The chairman and executive director will evaluate and disclose any conflicts of interest to oapa's executive committee for the evaluation and attempt to develop alternatives to remove the conflict from the situation.”

“The board of directors determines all raises, bonuses and compensation schedules based on employee performance, annual financing performance and related organization comparable data.”

“Governing documents are made available on request.”