Caddo Electric Cooperative Inc

“The cooperative was formed by the members to provide electric service at cost on a cooperative basis.”

“The members of the cooperative vote on the board of directors. Elections are done on a one member one vote basis by district.”

“The following acts require approval of the members of the cooperative. 1. Dissolution/liquidation of the cooperative. 2. Merger or consolidation of the cooperative with another organization. 3. The disposal of a substantial portion of the cooperative's assets. 4. Amendments to the articles of incorporation. 5. Amendments to the by-laws.”

“From time to time the entire board will go into executive session for discussing items of a sensitive and confidential nature. When this occurs management and others in attendance are removed from the meeting room. Items discussed in executive session are not documented. However, actions taken by the board after executive sessions are adjourned are fully documented in the written minutes.”

“Management provided a copy of the form 990 to the board prior to form 990 being filed. The form 990 was discussed and reviewed by the board at the board meeting immediately following the filing of the form 990.”

“Each trustee and employee must disclose any situation, which in his or her opinion violates, may violate, or could appear to violate the intent of this policy. A review of the policy will take place as needed, and amendments to the policy will be made as necessary.”

“The board of directors periodically use a compensation survey when determining the compensation of the general manager. The survey shows comparative salaries for general managers from cooperatives located in oklahoma and the nation. The board and the general manager use a compensation survey when determining the compensation of the organization's other officers, if any. The survey includes salaries from similar cooperatives throughout oklahoma and the nation.”

“The cooperative annually provides a year-end balance sheet and income statement to the members of the cooperative at the annual meeting. A full copy of the annual meeting report is also located on the cooperative's website. The cooperative will provide a complete copy of the audited financial statements and conflict of interest policy to any member who requests a copy.”

“The board of directors considers the general manager to be both the top management official and the top financial official. Therefore, only the general manager is listed as an employee officer.”

“In order to provide retirement benefits to its employees, the cooperative participates in a multi-employer defined benefit plan. Contributions to this plan are based on the full funding limitation of such plan. Employer contributions to the plan are available to participating employees, including employee officers and highly compensated employees, meeting the eligibility requirements of the plan. The cooperative also provides health, dental, vision and life insurance to all eligible employees through a qualified plan. The amounts reported on part vii column (f) for the employee officer and highly compensated employees is the total amount contributed by the organization to the pension plan and insurance paid on behalf of and for their benefit. In addition to the above pension plans, the cooperative also provides post-retirement health insurance benefits through an unfunded welfare benefit plan. The value of these benefits has not been estimated.”

“Patronage dividends result from the purchase of wholesale power from a generation & transmission cooperative. Patronage dividends also result from the payment of interest from cooperative banks and the purchase of supplies and services from other cooperative organizations. The expenses associated with purchases from and payments to such cooperative organizations are a direct component of cost of the electric service provided by the cooperative to its members.”

“Pursuant to the form 990 instructions, the amount of patronage dividends paid to the members (hereinafter referred to as "patrons") should be reported on part ix, line 4. The phrase "patronage dividends paid" refers to the process, subsequent to year-end, by which the cooperative allocates patronage capital to and, therefore, operates at cost with its patrons. The cooperative's tax exempt purpose is to provide electricity to its patrons and to do so on a cooperative basis. Tax law defines "operating on a cooperative basis" as subordination of capital, democratic control, and operation at cost. The cooperative operates at cost through the allocation of true patronage dividends (also referred to as allocations of patronage capital) to its patrons. Patronage dividends are considered paid if the allocation is made (1) pursuant to a pre-existing obligation, (2) from the margins produced from the transactions done with or for patrons, and (3) in a fair and equitable manner on the basis of patronage (i.e. Purchases). Additionally, the allocation of patronage dividends should be made within a reasonable time period after the close of the cooperative's year-end of december 31. Each one of these requirements for a true patronage dividend is provided for in the non-profit operation article of the cooperative's bylaws. Excess of operating costs and expenses properly chargeable against such services (i.e. Margins from the provision of electric energy). The amount reported on part ix, line 4 represents the amount of patronage capital that is either allocated or to be allocated to the patrons resulting from their purchase of electricity from the cooperative for the 2015 calendar year. Please note, however, that because patronage dividends is the process by which the cooperative operates at cost with its patrons and thereby a key component to accomplishing its exempt purpose, the cooperative has reported the amount of its 2015 margin that has been or is to be allocated to the patrons subsequent to year-end. Such amounts are an expense for form 990 reporting and is not an expense for financial statements prepared in accordance with generally accepted accounting principles (gaap).”

“Net increase in memberships 291. Patronage capital retired -38,075. Patronage capital assignable 2,937,392. Other comprehensive income and loss - provision for pensions and benefits 20,693.”

“The board of directors have assigned members to an audit committee to oversee the financial statement audit and select the independent financial statement auditor. Procedural changes did not occur during the year.”

“The accounting records of the cooperative are maintained in accordance with the rural utilties services (rus) uniform system of accounts as prescribed rus electric borrowers. The uniform system of accounting does not record expenses in the general expense categories provided on part ix lines 1 - 23. The cooperative separately reports salaries and wages, employee benefits and payroll taxes that are allocated in accordance with their accounting system, but other expenses that are described in lines 1 - 23 are reported on line 24 under the expense categories required by the uniform system of accounts.”

“Salaries and wages are allocated to asset, liability, and expense accounts based on the accounting system described above. The following schedule reconciles the amounts reported on lines 5-7 to total wages accrued and/or paid: total per lines 5-7 $3,704,859 less directors fees reported on 1099-misc (162,938) less officer employee benefits included on line 5 (101,788) plus salaries and wages allocated to nonoperating margin 9,070 plus salaries and wages capitalized directly to plant 1,381,145 plus salaries and wages capitalized/expensed indirectly through clearing & other accounts 921,457 total wages accrued and/or paid $5,751,805”

“Administrative and general expense is comprised of the following: office supplies and expense $280,346 outside services employed 37,277 maintenance of general plant 366,231 regulatory commission expense 14,821 other insurance 368,193 duplicate charges (credit) (153,899) total administrative and general expense per 990 $912,969”

“Other expenses is comprised of the following: sales expense $508,323 consumer accounts 591,153 other deductions 945 electrician service expenses & other deductions 56,189 air evac expenses 40,717 taxes - property 842,184 total other expenses per form 990 line 24e $2,054,457”