Civitan International- West Monroe Civitan Club

“The organization has members that pay dues to be a member of the organization. A portion of the dues are remitted to civitan international and a portion of the dues are remitted to civitan international district (magnolia) quarterly.”

“The organization chapter members elect the officers of the chapter on an annual basis. The organization recognizes the officers (including the immediate past president) as directors and elects two at large directors in addition to the officers.”

“The governing body of the organization is the board of directors. The board of directors submits actions in the form of a motion or annual budget for approval from the general chapter membership annually and during the interim.”

“The organization does not have chapters, affiliates or branches that it requires any compliance with the organization's policies and procedures. The organization does have written policies and procedures that are required to be consistent with civitan international since this organization is a chapter of that organization.”

“The board of directors annually have a special meeting to review a copy of the form 990 before the return is filed. Each of the directors will have a copy of the form 990. The treasurer presents the form and answers any questions.”

“The annual ark la miss fair has a treasurer who receives contract income that also serves on the board of directors. He abstains from voting anytime that his relatives contract is discussed and voted. Each member of the board is aware of the conflict and supports the enforcement of the conflict of interest policy.”

“The west monroe civitan club house is located on aulds drive in west monroe, louisiana. The membership meets weekly on tuesdays at noon. The governing documents have been filed with the louisiana secretary of state's office. The governing documents, conflict of interest policy, and annual financial statements are available to the public upon request.”