Christian Service Program Institute

“The board of directors are notified before the filing of form 990. A copy of the form 990 is provided if requested by the board of directors for review.”

“Full disclosure, by notice in writing, shall be made by the interested parties to the full board of directors in all conflicts of interest, including but not limited to the following: a. An executive director or board member is related to another board member or staff member by blood, marriage or domestic partnership; b. An executive director or board member or their organization stands to benefit from a christian service transaction or staff member of such organization receives payment from christian service for any subcontract, goods, or services other than as part of her/his regular job responsibilities or as reimbursement for reasonable expenses incurred as provided in the bylaws and board policy; and/or c. An executive director's or board member's organization receives grant funding from christian service following full disclosure of a possible conflict of interest or any condition listed above, the board of directors shall determine whether a conflict of interest exists, and, if so, the board shall vote to authorize or reject the transaction or take any other action deemed necessary to address the conflict and protect christian service's best interests. Both votes shall be by a page 1 majority vote without counting the vote of any interested director, even if the disinterested directors are less than a quorum, provided that at least one consenting director is disinterested. A board member or committee member who is formally considering employment with christian service must take a temporary leave of absence until the position is filled. Such a leave will be taken within the board member's elected term which will not be extended because of the leave. A board member or committee member who is formally considering employment with christian service must submit a written request for a temporary leave of absence to the secretary of christian service board, c/o christian service's office, indicating the time period of the leave. The secretary of christian service will inform the chair of the board of such a request. The chair will bring the request to the board for action. The request and any action taken shall be reflected in the official minutes of christian service. An interested board member, officer, executive director or staff member shall not participate in any discussion or debate of the board of directors or any committee or subcommittee thereof in which the subject of discussion is a contract, transaction, or situation in which there may be a perceived or actual conflict of interest. However, they may be present to provide clarifying information in such a discussion or debate unless objected to by any present board or committee member. Anyone in a position to make decisions about spending the christian service resources (i.e., transactions such as purchases contracts) who also stands to benefit from that decision has a duty to disclose that conflict as soon as it arises (or becomes apparent). S/he should not participate in any final decisions. A copy of this policy shall be given to the executive director and all board members upon commencement of such person's relationship with christian service or at the official adoption of stated policy. Each board member and officer shall sign and date the policy at the beginning of her/his term of service. Failure to sign does not nullify the policy. Page”

“The organization's governing documents, conflict of interest policy, and financial statements are made available to the public upon request.”

“The board of directors assumes responsibility for oversight of the audit of its financial statements.”