Clarksville-Johnson County Regional

“The corporation shall be composed of active members, honorary members and contractual members.”

“Persons of good standing interested in the commercial, industrial, civic and general progress of johnson county shall be eligible for active membership. Active members shall enjoy all the rights and privileges of the organization, including the right to vote and hold office. Contractual members consist of all local government entities entering into agreements for the provision of economic development services according to the laws governing such contracts. The chief elected officials of each such body shall hold a position on the board of directors, or may choose to designate another elected official to serve. Honorary members are any person of distinction, who has rendered a significant service to the chamber or to the community at large. They may be nominated by the board of directors for honorary membership and elected at the regular meeting of the chamber by a three-fourths vote of the members present. Honorary membership shall include all rights and privileges of active membership except that of holdng office, and such honorary members shall be exempt from the payment of dues. Each member shall have one vote in the affairs of the corporation. All memberships are subject to approval by the board of directors.”

“Ten percent of membership present in person shall constitute a quorum for transaction of business at any regular or special meeting of the chamber membership. Any member shall be entitled to speak and vote on any subject brought before the chamber membership for consideration.”

“The chairman will review the tax return before it is filed. The board of directors shall review and approve the form 990 at the next board meeting.”

“If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's reponse and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual conflict of interest, it shall take appropriate disciplinary and corrective action.”

“The board of directors looks at performance reviews when determining the compensation for the executive director. Compensation is then approved by the personnel committee. Directors with a conflict of interest are not involved in the decision making process, and directors use data as to comparable compensation for persons in functionally comparable positions in similar organizations. Contemporaneous documentaton and recordkeeping for decisions regarding the compensation arrangement are kept for review purposes.”

“The board of directors looks at performance reviews when determining the compensation for employees. Compensation is then approved by the board of directors. Directors with a conflict of interest are not involved in the decision making process, and directors use data as to comparable compensation for persons in functionally comparable positions in similar organizations. Contemporaneous documentaton and recordkeeping for decisions regarding the compensation arrangement are kept for review purposes.”

“The chamber governing documents are the articles of incorporation, bylaws, and policies. The bylaws are reviewed and updated on an as needed basis. These bylaws and policies are available to the members at any time upon request. The board of directors and paid staff review these documents frequently. Financial statements are provided to the board of directors on a monthly basis with oversight from the executive committee of the board. The staff reviews the financials monthly and creates reports to the board regarding financial analyses. Upon request, the financial statements are shared with the membership.”

“Volunteers provide services at special events, ribbon-cuttings, and business after hours. They also serve on numerous planning committees. The board of directors are all volunteers who meet monthly to discuss the affairs of the chamber.”