Service Guild of Birmingham Inc

“Membership classifications shall be: charter member - one who signed the "roll of charter members" at the first general meeting of the service guild of birmingham, incorporated held on august 27, 1958. Active member - one who has completed all obligations of active membership and if in good standing shall be eligible to attend guild gala with one guest free of charge during that active year. Active member on leave-of-absence - may request to be placed on a leave-of-absence if she is unable to perform her member obligations. They will not be eligible to participate in the nominating or election process, may not be nominated for an office, may not be appointed to an office, and may not attend guild gala. Active member on extended status - an active member who chooses to remain active for an extended status. If they are in good standing they shall have all the rights as an active member. New member - a member who has been recommended for active membership but is in the interim/provisional period. Associate member - in good standing has all the rights and privileges of an active member. The number of associate members will be no greater than 20% of the total membership of the service guild, with no one individual class to have associate membership that exceeds 30% of that class membership total. Lifetime past active member - one who has been an active or associate member in good standing for a minimum of seven years if she joined tsg prior to 2009 or five years if she joined tsg in or after 2009 and has complete a minimum number of classroom volunteer sessions to be designated by the vice president classroom coordinator at the beginning of each year and pays lifetime past active member dues (one-time fee of $250) past active member - one who has been an active or associate member in good standing for a minimum of seven years if she joined tsg prior to 2009 or five years if she joined tsg in or after 2009 and has complete a minimum number of classroom volunteer sessions to be designated by the vice president classroom coordinator at the beginning of each year. An active or associate member in good standing is automatically moved to past active member status after five or seven years depending on when the member joined, unless an active member status extension or lifetime past active member status is requested. To remain in good standing each member must fulfill the obligations associated with her current status. If a member is not in good standing as of march 1, she will not be eligible to participate in the guild gala. A member who is not in good standing shall not be eligible to participate in the nominating process or the election process and may not be nominated for an office or appointed to an office.”

“The nominating committee shall consist of a chairman and four (4) members slated by the prior nominating committee and voted upon by the general membership. The nominating committee shall present a candidate for each elected office and the following positions: member-at-large, guild gala chair, mercedes marathon chair, and any other at the direction of the president. Self-submission for elected office and nominated positions is encouraged. Self-submissions should be directed to the nominating committee chairman and will be held in strict confidence. The slate of candidates shall be presented at the appointed board meeting, and then, upon approval, the slate will be presented for vote in a general survey or at the following general meeting.”

“Form 990 is reviewed by jeannie colquett, executive director, and janet wilson, bookkeeper. Any questions and comments regarding the tax return are directed to the return preparer before the return is submitted to the irs.”

“Annual disclosures of conflicts of interest are required by anyone who is a person in a position of authority over the organization who may benefit financially from a decision. Once the disclosures are made the president must determine whether to (a)take no action; (b)assure full disclosure to the board of directors and other individuals covered by this policy; (c) ask the person to recuse from participation in related discussions or decisions within the organization; or (d) ask the person to resign from his or her position in the organization or if the person refuses to resign, become subject to possible removal in accordance with the organization's removal procedures.”

“Copies of governing documents, conflicts of interest policy, and financial statements are provided to the general public upon request for the same period of disclosure as set forth by irc sectin 6104(d).”