Minnesota Catholic Conference

“There are no committees with the authority to act on behalf of the board.”

“After the 990 is prepared, it is given to the board treasurer for review and then presented to the full board. Following board review, the board treasurer is directed to work with staff to finalize the 990 return.”

“The conflict-of-interest policy applies to any director, officer, employee, or member of a committee or department, or a family member of such, and a conflict is deemed to exist if a person is an office, director, or legal representative or has a material financial interest in an organization with which the minnesota catholic conference may enter into a contract or transaction. If there is a conflict, this person will not vote on, use personal influence, or participate in the discussions related to the transaction. At the discretion of the directors, this person may be excused from any or all portions of such deliberations and will also not be counted in determining the existence of a quorum (2/3 vote) during a board meeting. The minutes of the board meeting will document the conflict disclosure and abstention from participation. The conflict-of-interest policy also applies to the employees of the minnesota catholic conference in terms of their employment transactions, and it requires that each employee uphold the high levels of integrity and ethical standards of the minnesota catholic conference. Potential conflicts are reviewed at the supervisory level, and if a conflict does exist, the activity creating the conflict may be prohibited. If an employee fails to respond to the prohibition, disciplinary action may be necessary, up to and including termination. Any actions taken will be documented and retained in an employee's personnel file. The executive director also regularly monitors and enforces compliance with the conflict-of-interest policy.”

“Compensation of the executive director was initially determined with consultation from an outside placements firm. Since then, the full board reviews the executive director's performance and salary every three years. After the initial hiring in 2011, reviews have occurred in 2014, 2017, 2020, and 2023. The full board deliberates together, and each member completes a review sheet for the executive director. The deliberations result in a salary adjustment based on performance. The proceedings, review sheets, and resulting decision are documented and retained by the secretary of the board.”

“Governing documents, financial statements, and other governance policies are available upon request.”