Califa Group

“The board has delegated the review of the 990 to the cfo because of the requirement for an annual audit and her skill and experience with such reviews. A draft is prepared for her review prior to the filing deadline, unless extended. In conducting a review of the draft 990, the cfo can request tax workpapers from the preparer to support her detailed review. All questions, comments or suggested revisions are documented and then incoporated into the final version by the preparer in a timely manner. After the return a presentation is made to the finance committee for recommendation of acceptance at the next scheduled board meeting.”

“Conflict of interest policy monitoring.annually, conflict of interest statements are updated by the board members and reviewed by the contract executive director. The contract executive director and chief financial officer also prepare statements and report them directly to the board if any exist. For any conflict reported, the affected board member or contract staffis prohibited from partcipating in the vote and discussions for which the conflict pertains. All conflicts are identified before discussions occur as the annual filing coincides with the board meeting that takes place toward the end of the calender year.”

“Public recordsfinancial statements are maintained on the califa website as well as policy statements. Other public documents are available upon request.”

“Delegation of management functionsannually, the governing board approves a contract with the peninsula library system (pls), a non-voting member of califa. The contract covers the executive director, chief financial officer, an accountant and operational support. These individuals conduct the day to day managementof califa.”

“Membership of califacalifa is a membership based service bureau designed to provide member-enhanced, value-added services to all california libraries. With over 220 members, including most of the public libraries,califa is the largest library network in california.”

“Governing boardthe califa governing board consists of officials electedby members of the group.”

“Postage 1617. 520. 1097. 0. Library books/materials 573715. 573715. 0. 0. Membership fees/dues 1728. 1098. 630. 0. Subscriptions 4035. 4035. 0. 0. Legal database 28524. 28524. 0. 0. Printing 764. 764. 0. 0. Communications 10267. 0. 10267. 0. Net library ebooks 72056. 0. 72056. 0. Service fees 512. 0. 512. 0. Workshop expenses 3511. 0. 3511. 0.”