Civic Intelligence

Vancleve Volunteer Fire Department Inc.

EIN 61-1138331 • 501(c)3 • Vancleve, KY

Pub. 78 Eligible

Profile

The organization is a small community volunteer fire department.

PO Box 66Vancleve, KY 41385-0066
Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

60th percentile

0.00x

Tied with the lowest-debt nonprofits in its peer group.

501(c)3 • <$500k nonprofits • Source year 2025

Liabilities / Revenue

62nd percentile

0.00x

Tied with the lowest-debt nonprofits in its peer group.

501(c)3 • <$500k nonprofits • Source year 2025

Net Margin

14th percentile

-49%

Higher net margin than 14% of similar nonprofits.

501(c)3 • <$500k nonprofits • Source year 2025

Top Officer Pay

81st percentile

$0

Higher top officer pay than 81% of similar nonprofits.

Top officer pay equals 0.0% of source-year revenue.

501(c)3 • <$500k nonprofits • Source year 2025

Asset Growth

45th percentile

-5.0%

Faster asset growth than 45% of similar nonprofits.

501(c)3 • <$500k nonprofits • Annualized from 2024 to 2025

Revenue Growth

86th percentile

59%

Faster revenue growth than 86% of similar nonprofits.

501(c)3 • <$500k nonprofits • Annualized from 2024 to 2025

Balance Sheet
Liabilities / Assets60th percentile

Assets

Down

$209,432

Down $11,138 (-5.0%) from 2024

Liabilities

Flat

$0

Flat from 2024

Net Assets

Down

$209,432

Down $11,138 (-5.0%) from 2024

Operations
Liabilities / Revenue62nd percentileNet Margin14th percentile

Revenue

Up

$22,862

Up $8,474 (+59%) from 2024

Expenses

Up

$34,000

Up $13,276 (+64%) from 2024

Net Income

Down

-$11,138

Down $4,802 (-76%) from 2024

Trend Graphs

Balance Sheet Trend

Asset Growth45th percentile

Grouped bars show assets, liabilities, and net assets across loaded filings.

$600K$400K$200K$0Assets 2010: $545,775Liabilities 2010: $02010Assets 2011: $514,399Liabilities 2011: $0Net Assets 2011: $514,3992011Assets 2012: $485,499Liabilities 2012: $0Net Assets 2012: $485,4992012Assets 2013: $460,962Liabilities 2013: $0Net Assets 2013: $460,9622013Assets 2014: $438,676Liabilities 2014: $0Net Assets 2014: $438,6762014Assets 2015: $408,308Liabilities 2015: $0Net Assets 2015: $408,3082015Assets 2016: $364,040Liabilities 2016: $0Net Assets 2016: $364,0402016Assets 2017: $338,506Liabilities 2017: $0Net Assets 2017: $338,5062017Assets 2018: $296,239Liabilities 2018: $0Net Assets 2018: $296,2392018Assets 2019: $271,822Liabilities 2019: $0Net Assets 2019: $271,8222019Assets 2020: $258,934Liabilities 2020: $0Net Assets 2020: $258,9342020Assets 2021: $239,936Liabilities 2021: $0Net Assets 2021: $239,9362021Assets 2022: $237,110Liabilities 2022: $0Net Assets 2022: $237,1102022Assets 2023: $226,906Liabilities 2023: $0Net Assets 2023: $226,9062023Assets 2024: $220,570Liabilities 2024: $0Net Assets 2024: $220,5702024Assets 2025: $209,432Liabilities 2025: $0Net Assets 2025: $209,4322025

Highlighted filing

2025

Assets$209,432
Liabilities$0
Net Assets$209,432
Open 2025 Filing

Operations Trend

Revenue Growth86th percentile

Revenue, expenses, and net income by year, with the latest filing highlighted.

$100K$50K$0-$50KRevenue 2010: $21,909Expenses 2010: $53,793Net Income 2010: -$31,8842010Expenses 2011: $53,4022011Revenue 2012: $22,400Expenses 2012: $51,300Net Income 2012: -$28,9002012Revenue 2013: $25,884Expenses 2013: $50,421Net Income 2013: -$24,5372013Revenue 2014: $27,006Expenses 2014: $49,292Net Income 2014: -$22,2862014Revenue 2015: $22,697Expenses 2015: $53,065Net Income 2015: -$30,3682015Revenue 2016: $28,346Expenses 2016: $72,614Net Income 2016: -$44,2682016Revenue 2017: $26,466Expenses 2017: $52,000Net Income 2017: -$25,5342017Revenue 2018: $18,912Expenses 2018: $61,179Net Income 2018: -$42,2672018Revenue 2019: $17,317Expenses 2019: $41,734Net Income 2019: -$24,4172019Revenue 2020: $13,687Expenses 2020: $26,575Net Income 2020: -$12,8882020Revenue 2021: $16,438Expenses 2021: $35,436Net Income 2021: -$18,9982021Revenue 2022: $14,733Expenses 2022: $17,559Net Income 2022: -$2,8262022Revenue 2023: $5,818Expenses 2023: $16,022Net Income 2023: -$10,2042023Revenue 2024: $14,388Expenses 2024: $20,724Net Income 2024: -$6,3362024Revenue 2025: $22,862Expenses 2025: $34,000Net Income 2025: -$11,1382025

Highlighted filing

2025

Revenue$22,862
Expenses$34,000
Net Income-$11,138
Open 2025 Filing

Filings

Most recent year

2025 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$209,432
Liabilities
$0
Net assets
$209,432
Revenue
$22,862
Expenses
$34,000
Net income
-$11,138
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$2.09$0.00$2.09$0.23$0.34$0.11
2024Detailed filing. Detailed filing data is available for this year.$2.21$0.00$2.21$0.14$0.21$0.06
2023Detailed filing. Detailed filing data is available for this year.$2.27$0.00$2.27$0.06$0.16$0.10
2022Detailed filing. Detailed filing data is available for this year.$2.37$0.00$2.37$0.15$0.18$0.03
2021Detailed filing. Detailed filing data is available for this year.$2.40$0.00$2.40$0.16$0.35$0.19
2020Detailed filing. Detailed filing data is available for this year.$2.59$0.00$2.59$0.14$0.27$0.13
2019Detailed filing. Detailed filing data is available for this year.$2.72$0.00$2.72$0.17$0.42$0.24
2018Detailed filing. Detailed filing data is available for this year.$2.96$0.00$2.96$0.19$0.61$0.42
2017Detailed filing. Detailed filing data is available for this year.$3.39$0.00$3.39$0.26$0.52$0.26
2016Detailed filing. Detailed filing data is available for this year.$3.64$0.00$3.64$0.28$0.73$0.44
2015Detailed filing. Detailed filing data is available for this year.$4.08$0.00$4.08$0.23$0.53$0.30
2014Detailed filing. Detailed filing data is available for this year.$4.39$0.00$4.39$0.27$0.49$0.22
2013Detailed filing. Detailed filing data is available for this year.$4.61$0.00$4.61$0.26$0.50$0.25
2012Summary only. Only limited summary data is available for this year.$4.85$0.00$4.85$0.22$0.51$0.29
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.14$0.00$5.14$0.53
2010Summary only. Only limited summary data is available for this year.$5.46$0.00$0.22$0.54$0.32
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jan 1, 2025 to Dec 31, 2025
Signed
Feb 12, 2026
Return Version
2025v4.0
Gross Receipts
$22,862
Mission and Program Overview

Mission

The organization is a small community volunteer fire department.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$135,937$125,037▼ $10,900
Cash and Non-Interest-Bearing Accounts$76,901$75,943▼ $958
Savings and Temporary Cash Investments$7,732$8,452▲ $720
Total Assets$220,570$209,432▼ $11,138
Liabilities
Total Liabilities$0$0→ $0
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$220,570$209,432▼ $11,138
Total Net Assets Fund Balance$220,570$209,432▼ $11,138
Total Liabilities and Net Assets / Fund Balance$220,570$209,432▼ $11,138

Asset Categories

AssetBook ValueDepreciationBasis
Equipment$6,037$504,582$510,619
Buildings$75,000$81,000$156,000
Land$44,000-$44,000
Compensation and Service Providers
Top Officer Pay81st percentile

Board Members and Trustees

NameTitle
Raymond HeaterPresident
Rachael HeaterSecretarytreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$22,842
Program Service Revenue
$0
Investment Income
$20
Other Revenue
$0
Change in Net Assets
$-11,138
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Other Expenses$34,000
Total Fundraising Expense$31
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0
Salaries, Compensation, and Employee Benefits$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Expenses$17,428--$17,428
Depreciation Depletion$10,900--$10,900
Occupancy$3,434--$3,434
Office Expenses$1,172-$31$1,203
Travel$660--$660
Fees for Services Accounting$375--$375
Total Functional Expenses$33,969$0$31$34,000
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
No
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990 governing body review Part VI line 11

“The governing body will review the form 990 before it is filed.”

Conflict of interest policy compliance Part VI line 12C

“The organization does not allow any member to transact with the organization.”

Governing documents etc available to public Part VI line 19

“The public may review the returns and governing documents by contacting any officer of the board of directors.”

Filing and Contact Details

Filer

Filer Name
Vancleve Volunteer Fire Department Inc
EIN
61-1138331
In Care Of
% RACHAEL HEATER
Address
PO BOX 66, VANCLEVE, KY 41385-0066

Signing Officer

Name
Rachael Heater
Title
Secretary
Phone
8596243926
Signed
2026-02-12
Discuss with paid preparer
No

Organization Details

Formed
1986
Legal Domicile
Ky
Voting Board Members
21
Independent Board Members
21
Employees
0

Preparer

Firm
Gray Bookkeeping & Taxes LLC
Address
45 Red Bud Ct, Sandgap, KY 40481
Preparer
Pamela Gray
Phone
6063442522
Supplemental Narrative

Additional Explanations

List of other fees for services expenses Part IX line 11G

“Diesel fuel 341 repair & maintenance 88 water hauling 0 state aid expense 10991”

Raw XML Appendix301 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

Path#Value
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IRS990/ActivitiesConductedPrtshpInd0false
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IRS990/BackupWthldComplianceInd0true
IRS990/BooksInCareOfDetail/PersonNm0RACHAEL HEATER
IRS990/BooksInCareOfDetail/PhoneNum08596243926
IRS990/BooksInCareOfDetail/USAddress/AddressLine1Txt0PO BOX 2
IRS990/BooksInCareOfDetail/USAddress/CityNm0VANCLEVE
IRS990/BooksInCareOfDetail/USAddress/StateAbbreviationCd0KY
IRS990/BooksInCareOfDetail/USAddress/ZIPCd041385
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IRS990/CreditCounselingInd0false
IRS990/CYBenefitsPaidToMembersAmt00
IRS990/CYContributionsGrantsAmt022842
IRS990/CYGrantsAndSimilarPaidAmt00
IRS990/CYInvestmentIncomeAmt020
IRS990/CYOtherExpensesAmt034000
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IRS990/CYRevenuesLessExpensesAmt0-11138
IRS990/CYSalariesCompEmpBnftPaidAmt00
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IRS990/DepreciationDepletionGrp/ProgramServicesAmt010900
IRS990/DepreciationDepletionGrp/TotalAmt010900
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IRS990/DescribedInSection501c3Ind0true
IRS990/DisregardedEntityInd0false
IRS990/DistributionToDonorInd0false
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IRS990/EmployeeCnt00
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IRS990/ExpenseAmt033969
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IRS990/FeesForServicesAccountingGrp/ProgramServicesAmt0375
IRS990/FeesForServicesAccountingGrp/TotalAmt0375
IRS990/ForeignActivitiesInd0false
IRS990/ForeignFinancialAccountInd0false
IRS990/ForeignOfficeInd0false
IRS990/Form1098CFiledInd0false
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IRS990/Form990PartVIISectionAGrp/AverageHoursPerWeekRltdOrgRt00.00
IRS990/Form990PartVIISectionAGrp/AverageHoursPerWeekRltdOrgRt10.00
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IRS990/Form990PartVIISectionAGrp/AverageHoursPerWeekRt12.00
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IRS990/Form990PartVIISectionAGrp/PersonNm0RAYMOND HEATER
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IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt00
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IRS990/Form990PartVIISectionAGrp/TitleTxt0PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt1SECRETARYTREASURER
IRS990/Form990ProvidedToGvrnBodyInd0true
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IRS990/FundraisingAmt05085
IRS990/GamingActivitiesInd0false
IRS990/GoverningBodyVotingMembersCnt021
IRS990/GovernmentGrantsAmt017757
IRS990/GrantsToIndividualsInd0false
IRS990/GrantsToOrganizationsInd0false
IRS990/GrantToRelatedPersonInd0false
IRS990/GrossReceiptsAmt022862
IRS990/GroupReturnForAffiliatesInd0false
IRS990/IncludeFIN48FootnoteInd0false
IRS990/IndependentAuditFinclStmtInd0false
IRS990/IndependentVotingMemberCnt021
IRS990/IndivRcvdGreaterThan100KCnt00
IRS990/IndoorTanningServicesInd0false
IRS990/InfoInScheduleOPartIXInd0X
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IRS990/InvestmentIncomeGrp/RelatedOrExemptFuncIncomeAmt020
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IRS990/InvestmentInJointVentureInd0false
IRS990/IRPDocumentCnt00
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IRS990/LandBldgEquipAccumDeprecAmt0585582
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IRS990/LandBldgEquipBasisNetGrp/EOYAmt0125037
IRS990/LandBldgEquipCostOrOtherBssAmt0710619
IRS990/LegalDomicileStateCd0KY
IRS990/LoanOutstandingInd0false
IRS990/LobbyingActivitiesInd0false
IRS990/LocalChaptersInd0false
IRS990/MaterialDiversionOrMisuseInd0false
IRS990/MembersOrStockholdersInd0false
IRS990/MethodOfAccountingCashInd0X
IRS990/MinutesOfCommitteesInd0true
IRS990/MinutesOfGoverningBodyInd0true
IRS990/MissionDesc0THE ORGANIZATION IS A SMALL COMMUNITY VOLUNTEER FIRE DEPARTMENT.
IRS990/MoreThan5000KToIndividualsInd0false
IRS990/MoreThan5000KToOrgInd0false
IRS990/NetAssetsOrFundBalancesBOYAmt0220570
IRS990/NetAssetsOrFundBalancesEOYAmt0209432
IRS990/NetIncmFromFundraisingEvtGrp/TotalRevenueColumnAmt00
IRS990/NetUnrelatedBusTxblIncmAmt00
IRS990/NoDonorRestrictionNetAssetsGrp/BOYAmt0220570
IRS990/NoDonorRestrictionNetAssetsGrp/EOYAmt0209432
IRS990/NoListedPersonsCompensatedInd0X
IRS990/NondeductibleContributionsInd0false
IRS990/OccupancyGrp/ProgramServicesAmt03434
IRS990/OccupancyGrp/TotalAmt03434
IRS990/OfficeExpensesGrp/FundraisingAmt031
IRS990/OfficeExpensesGrp/ProgramServicesAmt01172
IRS990/OfficeExpensesGrp/TotalAmt01203
IRS990/OfficerMailingAddressInd0false
IRS990/OperateHospitalInd0false
IRS990/Organization501c3Ind0X
IRS990/OrganizationFollowsFASB117Ind0X
IRS990/OtherChangesInNetAssetsAmt00
IRS990/OtherExpensesGrp/Desc0OTHER
IRS990/OtherExpensesGrp/ProgramServicesAmt017428
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IRS990/PartialLiquidationInd0false
IRS990/PayPremiumsPrsnlBnftCntrctInd0false
IRS990/PoliticalCampaignActyInd0false
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IRS990/PYContributionsGrantsAmt014366
IRS990/PYExcessBenefitTransInd0false
IRS990/PYInvestmentIncomeAmt022
IRS990/PYOtherExpensesAmt020724
IRS990/PYRevenuesLessExpensesAmt0-6336
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IRS990/RcvFndsToPayPrsnlBnftCntrctInd0false
IRS990/ReconcilationRevenueExpnssAmt0-11138
IRS990/RegularMonitoringEnfrcInd0true
IRS990/RelatedEntityInd0false
IRS990/RelatedOrganizationCtrlEntInd0false
IRS990/ReportInvestmentsOtherSecInd0false
IRS990/ReportLandBuildingEquipmentInd0true
IRS990/ReportOtherAssetsInd0false
IRS990/ReportOtherLiabilitiesInd0false
IRS990/ReportProgramRelatedInvstInd0false
IRS990/SavingsAndTempCashInvstGrp/BOYAmt07732
IRS990/SavingsAndTempCashInvstGrp/EOYAmt08452
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IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt0THE GOVERNING BODY WILL REVIEW THE FORM 990 BEFORE IT IS FILED.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt1THE ORGANIZATION DOES NOT ALLOW ANY MEMBER TO TRANSACT WITH THE ORGANIZATION.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt2THE PUBLIC MAY REVIEW THE RETURNS AND GOVERNING DOCUMENTS BY CONTACTING ANY OFFICER OF THE BOARD OF DIRECTORS.
IRS990ScheduleO/SupplementalInformationDetail/ExplanationTxt3DIESEL FUEL 341 REPAIR & MAINTENANCE 88 WATER HAULING 0 STATE AID EXPENSE 10991
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc0Form 990 governing body review Part VI line 11
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc1Conflict of interest policy compliance Part VI line 12c
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc2Governing documents etc available to public Part VI line 19
IRS990ScheduleO/SupplementalInformationDetail/FormAndLineReferenceDesc3List of other fees for services expenses Part IX line 11g
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IRS990/TotalReportableCompFromOrgAmt00
IRS990/TotalRevenueGrp/ExclusionAmt00
IRS990/TotalRevenueGrp/RelatedOrExemptFuncIncomeAmt020
IRS990/TotalRevenueGrp/TotalRevenueColumnAmt022862
IRS990/TotalRevenueGrp/UnrelatedBusinessRevenueAmt00
IRS990/TotLiabNetAssetsFundBalanceGrp/BOYAmt0220570
IRS990/TotLiabNetAssetsFundBalanceGrp/EOYAmt0209432
IRS990/TotReportableCompRltdOrgAmt00
IRS990/TransactionWithControlEntInd0false
IRS990/TravelGrp/ProgramServicesAmt0660
IRS990/TravelGrp/TotalAmt0660
IRS990/TrnsfrExmptNonChrtblRltdOrgInd0false
IRS990/TypeOfOrganizationCorpInd0X
IRS990/UnrelatedBusIncmOverLimitInd0false
IRS990/UponRequestInd0X
IRS990/VotingMembersGoverningBodyCnt021
IRS990/VotingMembersIndependentCnt021
IRS990/WhistleblowerPolicyInd0false
ReturnHeader/BuildTS02025-03-06 01:10:19Z
ReturnHeader/BusinessOfficerGrp/DiscussWithPaidPreparerInd0false
ReturnHeader/BusinessOfficerGrp/PersonNm0RACHAEL HEATER
ReturnHeader/BusinessOfficerGrp/PersonTitleTxt0SECRETARY
ReturnHeader/BusinessOfficerGrp/PhoneNum08596243926
ReturnHeader/BusinessOfficerGrp/SignatureDt02026-02-12
ReturnHeader/Filer/BusinessName/BusinessNameLine1Txt0VANCLEVE VOLUNTEER FIRE DEPARTMENT INC
ReturnHeader/Filer/BusinessNameControlTxt0VANC
ReturnHeader/Filer/EIN0611138331
ReturnHeader/Filer/InCareOfNm0% RACHAEL HEATER
ReturnHeader/Filer/USAddress/AddressLine1Txt0PO BOX 66
ReturnHeader/Filer/USAddress/CityNm0VANCLEVE
ReturnHeader/Filer/USAddress/StateAbbreviationCd0KY
ReturnHeader/Filer/USAddress/ZIPCd0413850066
ReturnHeader/PreparerFirmGrp/PreparerFirmEIN0873084817
ReturnHeader/PreparerFirmGrp/PreparerFirmName/BusinessNameLine1Txt0Gray Bookkeeping & Taxes LLC
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/AddressLine1Txt045 Red Bud Ct
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/CityNm0Sandgap
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/StateAbbreviationCd0KY
ReturnHeader/PreparerFirmGrp/PreparerUSAddress/ZIPCd040481
ReturnHeader/PreparerPersonGrp/PhoneNum06063442522
ReturnHeader/PreparerPersonGrp/PreparationDt02026-03-11
ReturnHeader/PreparerPersonGrp/PreparerPersonNm0PAMELA GRAY
ReturnHeader/ReturnTs02026-03-11T17:28:00-06:00
ReturnHeader/ReturnTypeCd0990
ReturnHeader/TaxPeriodBeginDt02025-01-01
ReturnHeader/TaxPeriodEndDt02025-12-31
ReturnHeader/TaxYr02025

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