Stage One the Louisville Children'S

“The organization's bylaws were amended for the following: 1. The minimum number of active directors increased from 3 to 18 individuals, with an increase of maximum individuals from 25 to 30 individuals. 2. Removed the wording regarding the elections of directors stating that if more than one nominee there will be a secret ballot. 3. Added wording that in order to remove an officer, the board of directors requires a board vote with 2/3 majority. 4. For meetings all that is required is a simple majority, instead of 1/3 of the active directors to constitute a quorum. 5. For executive committee meetings, a simple majority, instead of 1/2 of the voting members is necessary to constitute a quorum. 6. The audit committee was removed and the duties are now accounted for under the finance committee. 7. The required officers changed from chair and secretary to chair, vice-chair and treasurer.”

“The form 990 is reviewed by the producing artistic director and certain board members as deemed necessary prior to its filing. The form 990 is provided to the entire governing body for review, if possible prior to filing.”

“Annually, members of the board of directors are required to sign off that they have read and are familiar with the organization's conflict of interest policies and are required to disclose any known conflicts of interest. The organization has implemented a process of soliciting bids from unaffiliated vendors (such as insurance) for evaluation by the executive committee and comparison to that submitted by board members in cases where a member of the board proposes to provide goods or services to the organization. No such bid was submitted by a member of the board in 2020. Due to the small number of key employees in the organization, monitoring is performed on an informal basis through the close contact with and active participation by the officers of the board of directors with the producing artistic director.”

“The producing artistic director's compensation was determined by the executive committee of the board after reviewing industry comparability data for theatre groups of similar size around the country. The process was not documented, however, the executive committee of the board reviews the producing artistic director's performance and compensation in april or may of each year at the time the budget for the ensuing fiscal year is being reviewed. The executive committee establishes performance goals for the producing artistic director which are committed to in writing. The producing artistic director uses industry comparability data, among other things, to determine compensation for department heads. The organization utilizes an employee evaluation regime which factors into the process.”

“The organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“In 2020, due to covid, 3 mainstage performances and 5 storytellers performances were cancelled. In their stead, stageone created virtual field trip performances and free storytellers performances that were all distributed virtually. In 2020, due to covid restrictions, some in-class residencies were provided virtually. Total numbers include both virtual and in-person instruction. Summer camps met at 50% capacity in summer of 2020 due to covide safety protocals. A fall dramaworks virtual performance class was added in 2020 as well.”

“The finance committee, chaired by the treasurer, will ensure that the organization is compliant with all necessary regulatroy, accounting and financial standards and practices, and will appoint and approve external auditors.”