Berea College

“The executive committee shall consist of the chair of the board, the vice chair, and the chair of each standing committee provided for in section 12.1 of the bylaws. The president of the college shall be an ex officio member without vote. It shall between meetings of the board have all the powers and duties of the board, except that the executive committee shall not have power to remove or elect a trustee or the president of the college. At each meeting of the board it shall submit a report of all actions taken by it since the preceding meeting of the board, and a summary of such report shall be recorded in the minutes of the board.”

“THE COLLEGE'S BYLAWS UNDERWENT A REVISION to include THE ADDITION OF ONE STANDING COMMITTEE, THE CREATION OF A VICE PRESIDENT FOR STRATEGIC INITIATIVES, AND the separation of the Vice President for Labor and Student Life position, into two officers, the VICE PRESIDENT for Student Life and THE Dean of Labor.”

“Form 990 is reviewed by a subcommittee appointed by the audit committee of the board of trustees. The review occurs in january and february of each year and includes at least one conference call for discussion. Form 990 is distributed to the full board of trustees prior to the filing date of the form 990.”

“Berea college (the college) maintains a conflict of interest policy applicable to trustees and institutional officers. All trustees and institutional officers receive copies of the policy and a disclosure statement on an annual basis. The disclosure statement must be completed by all trustees and officers regardless of the presence of a conflict. In addition to the annual disclosure, the policy requires the disclosure statement to be updated whenever the trustee or officer becomes aware of a new or anticipated conflict of interest transaction that has not been previously reported. Disclosure statements are forwarded by the vice president for finance to the president of the college and the chair of the audit committee of the board of trustees. Any conflict of interest transaction or other matter reported by a trustee or officer is then addressed in accordance with the policy. Any trustee or officer who has engaged in or anticipates a relationship or transaction constituting a conflict of interest transaction shall refrain from participating in consideration of any relationship or proposed transaction involving such conflict of interest transaction until the audit committee or board of trustees approves such participation in writing. A trustee involved with such a conflict of interest transaction shall not vote nor be present at the time of any vote by the board of trustees or any committee thereof concerning the relationship or transaction. An officer involved with such a conflict of interest transaction shall not exercise contract or supervisory authority concerning the particular relationship or transaction. A separate conflict of interest policy is applicable to all employees of the college. The policy is distributed to new employees upon hire and to all employees annually via e-mail. Any employee who has or whose relative has a substantial interest in a contract, sale, purchase or other transaction by or with the college must make known that interest on the appropriate disclosure form provided by the college. All completed disclosure forms are reviewed by the administrative committee of the college for determination of a conflict of interest. All instances reported are forwarded to the audit committee of the board of trustees for review.”

“President's compensation analysis and determination: in the spring of each year, a comparative analysis is prepared consisting of presidential and officer salaries and benefits at the college's frame of reference benchmark institutions comprised of 26 independent colleges and universities which have operational, programmatic and budgetary similarities to berea college. This information is compiled from data collected through the administrative compensation survey conducted annually by the college and university personnel association (cupa). Every four years, a separate survey is sent to the frame of reference institutions to gather additional information. An analysis is also prepared that compares the salaries of the college's president and other officers to those of a larger group (approximately 95 institutions) of independent, baccalaureate, general and liberal arts colleges and universities. Concurrently, the chair of the board undertakes an annual assessment of the president's performance. Every three to four years, the chair conducts a comprehensive evaluation of the president. The benchmark salary data is transmitted to the chair and the vice chair of the board of trustees. The president prepares a self-assessment that is discussed with the chair and shared with all members of the board of trustees. The chair then develops a recommendation concerning the president's salary and benefits in the context of the college's entire budget process using the above information along with historical salary and benefit data for the president and any other external resources that are available. The chair next reports to the executive committee (functioning as the compensation committee) of the board of trustees on the president's performance assessment and presents all of the benchmark and historical salary information, together with the chair's recommendation on the setting of the president's compensation for the coming year. The executive committee then reviews all of the foregoing information together with the chair's report and prepares its own recommendation. At its april meeting, in executive session, the board considers the chair's report concerning all of this information and the recommendation of the executive committee. Following discussion, the board adopts a resolution setting the president's new compensation levels for the next fiscal year, beginning on july 1st.”

“Compensation analysis and determination for the subordinate officers of the college: following the same timeline and utilizing the same comparative data outlined above, the president prepares compensation recommendations for the college's subordinate officers in the context of each officer's historical salary and benefit information and the president's assessment of each officer's performance during the preceding year. The president then meets with the chair and vice chair of the board to present the compensation recommendations for each officer. The president's assessment of each officer's performance as well as the comparative and historical salary and benefit information is shared with the chair and vice chair for review and possible adjustment in the context of the college's entire budget process. At each april meeting of the executive committee, the president presents compensation recommendations for each officer along with a summary of the comparative and historical information outlined above together with brief comments on each officer's performance. The executive committee discusses these recommendations and, by resolution, approves or modifies the president's recommendations. These recommendations, as approved by the executive committee, are then presented to the full board at its april meeting for final review and action.”

“The college's governing documents are available to the public upon request. The college's conflict of interest policy and financial statements are available via the website.”

“Printing - Total Revenue: 134823, Related or Exempt Function Revenue: , Unrelated Business Revenue: 134823, Revenue Excluded from Tax Under Sections 512, 513, or 514: ; Water and Timber Sales - Total Revenue: 210580, Related or Exempt Function Revenue: , Unrelated Business Revenue: 210580, Revenue Excluded from Tax Under Sections 512, 513, or 514: ; Indirect Cost Elimination - Total Revenue: -2456081, Related or Exempt Function Revenue: -2456081, Unrelated Business Revenue: , Revenue Excluded from Tax Under Sections 512, 513, or 514: ; Other - Total Revenue: 4334829, Related or Exempt Function Revenue: 4334829, Unrelated Business Revenue: , Revenue Excluded from Tax Under Sections 512, 513, or 514: ;”

“Other - Total Revenue: 220707, Related or Exempt Function Revenue: 220707, Unrelated Business Revenue: , Revenue Excluded from Tax Under Sections 512, 513, or 514: ;”

“(continued form 990, part iii, line 1) berea college demonstrates what the world can be like when individuals live out a commitment of impartial love built upon a simple tenet: god has made of one blood all peoples of the earth. Berea's primary service area is kentucky and the southern appalachian region, from which it draws between 70 and 80 percent of its students each year. The balance come from 40-plus states and 70-plus countries, representing a rich diversity of colors, cultures, and faiths. Almost 40 percent of students are of color, and more than 60 percent of first-year students come from families where neither parent has a college degree. In addition, more than 50 percent of entering students have an expected family contribution (efc) of $0, meaning the family can provide no monies toward the cost of education; hence, approximately 98 percent of berea college's domestic students are pell grant eligible. As a fundamental and integral part of berea's college's mission and exempt purpose, tuition promise scholarships (no berea student pays tuition) are funded directly from the spendable return on the college's endowment. This amounts to between 70-75 percent of the net educational and general operating budget. Contributions from donors to berea's annual fund provide another 10 percent of the budget. In addition to the tuition promise scholarships for every admitted student, berea college also provides institutional grant aid to assist students with housing, meals, books, and supplies. Berea college is nationally recognized for academics and for service-learning, and in 2018 washington monthly magazine ranked berea the #1 liberal arts college for its contributions to the public good. It offers rigorous undergraduate academic programs leading to bachelor of arts and bachelor of science degrees in 32 fields. As one of eight federally recognized work colleges in the united states, berea requires all students to work a minimum of ten hours per week. Students receive payment for their work that is used to help pay for housing, meals, books, and supplies. In an atmosphere of democratic living emphasizing the dignity of all work, berea students are employed in more than 120 areas on campus providing essential work to operate the college. As a complement to their academic learning, each student learns useful skills and develops a strong work ethic, attributes that potential employers value as well.”

“(Expenses $ 11,608,961 including grants of $)(Revenue $ 1,655,175) STUDENT SERVICES - STUDENT SUPPORT SERVICES SUCH AS ADMISSIONS, STUDENT LIFE, HEALTH SERVICES, LABOR PROGRAM, AND FINANCIAL AID.”

“(Expenses $ 9,822,179 including grants of $)(Revenue $ 8,868,478) RESIDENCE HALLS AND DINING SERVICE FOR STUDENTS.”

“(Expenses $ 4,861,514 including grants of $)(Revenue $ 3,575,816) STUDENT INDUSTRIES COST OF OPERATIONS (EXCLUDING COST OF SALES) WHICH PROVIDE LABOR OPPORTUNITIES FOR STUDENTS.”

“(Expenses $ 3,291,840 including grants of $ 3,302,240)(Revenue $ 3,100,000) STUDENT AID-EXPENDITURES FOR SCHOLARSHIPS, GRANTS AND AWARDS TO STUDENTS. EXPENSES REPORTED INCLUDE PRIMARILY DIRECT STUDENT AID TO ASSIST WITH ROOM AND BOARD, BOOKS AND SUPPLIES. IN ADDITION, ALL DEGREE-SEEKING BEREA COLLEGE STUDENTS RECEIVE A FULL-TUITION SCHOLARSHIP, ALSO KNOWN AS A COST OF EDUCATION SCHOLARSHIP, THAT IS FUNDED PRIMARILY FROM THE SPENDABLE RETURN FROM THE ENDOWMENT. THE AMOUNT OF FULL-TUITION SCHOLARSHIPS FOR THE FISCAL YEAR WAS $44,602,700. THESE EXPENSES ARE PRIMARILY INCLUDED IN THE AREAS OF INSTRUCTION, STUDENT SERVICES, ACADEMIC SUPPORT, ETC.”

“change in annuity payment liability of annuity contracts - 885121; change in funds held in trust by others - 1532000; annuity payments - -1708317; interest rate swaps - 1459000; leverage loans to Berea College Science and Health Foundation - 19983333; contributions to Berea College Science and Health Foundation - -60300827;”

“Berea College contributed land and construction in process, valued at $59,046,649, to Berea College Science and Health Foundation, Inc. for construction of the Margret A. Cargill Natural Sciences and Health Building. While construction of the building was underway by the College, a separate wholly-owned legal entity (the Foundation) was established to hold title to the land and building. An additional $1,254,178 was also contributed to fund the debt financing, legal, and interest expenses associated with New Markets Tax Credit transactions facilitated by the Foundation.”