Florida Council on Aging Inc

“The organization receives management services from margaret lynn duggar & associates, inc. These services consist primarily of board operations, strategic planning, member relations and recruitment, website maintenance, regional conferences and personnel resources. The organization paid the management company a total of $328,365 for services in 2024.”

“The organization has members, and offers the following classes of membership: individual, retired senior, student, patron, organization non-profit/public, corporate/business, lifetime member.”

“Article xii nominations committee, nominations and elections: a) five members will be elected as a nominating committee to serve for one year from nominees provided by previous year's nominating committee. Consideration in selection will be given to geographic representation. The president will designate one of the elected members as chairperson. B) the nominating committee will present a slate with one or more nominees for each office and at-large position on the executive committee. In addition, the nominating committee will present a slate for each vacant position on the board of trustees and for the next year's nominating committee the committee's nominations must be presented in writing to the fcoa tallahassee office at least sixty (60) days prior to the election. Additional nominations by written ballot, with prior consent of the nominees, will be taken. C) election will be by written and/or electronic ballot sent by mail and/or via the internet to paid members at least forty-five (45) days in advance of the annual meeting. The names of the persons elected, but not the number of votes, will be reported at the annual business meeting. In case of tie votes, a second ballot will be sent by mail and/or the internet to paid members for that position until one person is elected by a simple majority. D) new officers and board members will be installed and officially take office at the general session prior to adjournment of the annual business meeting.”

“The government and management of all funds, properties and affairs of the association”

“The management company provides a copy of the 990 to the council's board of trustees for review and approval. Once approval is obtained, the return is signed by an authorized signer and submitted for filing.”

“All board of trustees members must sign both a conflict of interest agreement and a confidentiality agreement at the beginning of each year of their term. In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the trustees and members of committees with board of trustees delegated powers considering the proposed transaction or arrangement. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the board of trustees or chair of the committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. If the board of trustees or chair of the committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose. If, after hearing the member's response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.”

“Governing documents, policies, and financial statements are available to the public upon request.”

“The process for the selection and supervision of the organization's independent auditor has remained consistent with the prior year.”