United Way Suncoast Inc.

“The corporation has three classes of members: the members of the manatee area board (manatee members), the members of the sarasota area board (sarasota members), and the members of the tampa bay area board (tampa bay members). Each area board shall consist of not less than 9 and not more than 25 members. The purposes of each area board are: (a) to lead fundraising in the counties applicable to such area board; (b) to have a substantial role with respect to the allocation of funds raised with respect to such counties to agencies and initiatives located in such counties; (c) to appoint the members of such area board; and (d) to appoint certain individuals to the board of directors of the corporation. Each area board shall meet separately not less than four times per year. One of such meetings shall be an annual meeting. At each annual meeting of an area board, the members of the area board shall elect a chair, vice chair, and secretary.”

“Each area board shall submit to the board of directors of the corporation, not earlier than 90 days, and not later than 30 days, before the date of each annual meeting of the board of directors, the name of any individual whom such area board wishes to elect to the board of directors of the corporation at such annual meeting. Such individual shall be deemed elected to the board of directors of the corporation at such annual meeting unless such election is vetoed by a vote of not less than two-thirds of the entire board of directors. Within 10 days after any such veto, the area board whose election was vetoed may submit to the board of directors the name of another individual whom the area board proposes to elect to the board of directors instead of the individual who was vetoed, and such other individual will become a member of the board of directors unless, at or before the next regularly scheduled meeting of the board of directors, such other individual's election is vetoed by the vote of not less than two-thirds of the entire board of directors. The applicable area board shall continue to submit the names of individuals pursuant to the process described above until an individual is not vetoed bt the board of directors. Any vetoes shall be final and binding on the area board and each individual who was vetoed.”

“The organization has an independent audit and ethics committee in addition to a finance committee. Both committees are mandated by the organization's bylaws to select the audit and tax firm and review and approval of the form 990. This is done in a full meeting where members are able to ask questions of both staff and the tax preparer. The form 990 is then sent to the board of directors for approval before submitted to the irs for filing.”

“Annually all board members and staff are required to complete and submit a signed conflict of interest form to the governance committee. The governance committee reviews all submissions and, if necessary, follows up with any possible conflicts. Any members with conflicts must recuse themselves from any related action or vote.”

“The board of directors has appointed an independent executive compensation committee, chaired by a board member and including board and non-board members with varying expertise in executive compensation matters. A schedule of activities is created at the beginning of the year outlining the committee's timeline for ensuring performance review, compensation data review, and independent decision-making on related issues. This schedule is provided to the board for their information and regular reports are made to the board in executive session as needed. The board chair, with input from the members of the executive committee and board, conducts the performance review in july of each calendar year for all executive level staff, which include the ceo, coo, area presidents, and cdo. The results of the review are shared with the individual, documented for the personnel file, and reported to the board in executive session at its next regular meeting. The executive compensation committee regularly reviews compensation comparability data. At least every three years, the committee contracts with an outside, independent contractor to conduct a thorough compensation comparability analysis (last done in 2016). The annual salary and total compensation for the ceo and coo, are determined by the executive compensation committee, reported to the board, and documented in board minutes. The ceo presents the recommended salary and total benefit compensation for other key executives annually to the executive compensation committee for approval.”

“The organization makes its financial statements, annual report, and its form 990 available to the public on its website as well as upon request. Governing documents and conflict of interest policy are available upon request.”

“At the beginning of 2018, united way suncoast (uws), foundation of healthy st pete (fhsp) and juvenile welfare board (jwb) partnered to create unite pinellas, a community collaboration program. The majority of funding for this collaboration comes from fhsp and jwb with a minor amount coming from uws. Uws acts as the fiscal agent for this program and thus, the uws finance department processes unite pinellas payroll, payables and does the financial reporting. Unite pinellas is included in uws's books, however acts completely independent from uws. Timothy dutton's official title is ceo of unite pinellas and he reports to the ceo's of the 3 organizations. Since uws processes the payroll for unite pinellas, timothy dutton's compensation is reported on uws's return although the majority of it is reimbursed by fhsp and jwb.”

“Change in csv of life insurance -4,832. Change in value of split-interest agreements -35,146. Provision for uncollectible pledges -1,424,883.”

“The organization's audit & ethics committee (the committee) is responsible for assisting the board of directors in fulfilling its oversight responsibilities. Among the responsibilities of the committee is the oversight of the integrity of the organization's financial accounting processes and systems of internal controls regarding finance, accounting and use of assets; the independence and performance of the independent auditors and staff with finance responsibilities; and the auditor selection process. In relation to the annual audit, the committee: -meets in executive session with the independent auditors -obtains a formal statement from the auditors annually regarding their independence -obtains a report annually regarding the auditors' quality control procedures and any report issued as a result of a quality control review of the auditors -obtains and reviews any significant correcting audit adjustments or passed correcting audit adjustments -reviews the disposition of any management letter comments, internal control and/or fraud related matters that arise during the course of the annual audit -pre-approves all non-audit services (other than 990 and 5500 preparation) -reviews and discusses with management and the independent auditor all critical accounting policies -requires the independent auditing firm to rotate audit manager every 3-5 years -reviews annually the form 990 prior to filing and ensures the ceo and coo have certified the contents of the form -provides an avenue of communication among the organization's independent auditors, management, staff, and the board of directors”