Equality Florida Institute Inc

“The executive committee consists of the chair of the board of directors, the secretary, the treasurer, and the chairs of the governance and finance committees. The executive committee provides leadership, coordination, and guidance to the board of directors. Between meetings of the board of directors, subject to the direction and control of the board of directors, the executive committee shall monitor the progress of board committees, assist the chief executive officer in meeting preparation, and provide guidance and assistance to the chief executive officer as requested. The executive committee does not have the authority to: (a) fill vacancies on the board of directors or any committee thereof; (b) adopt, amend, or repeal the articles of incorporation or bylaws; (c) fire or hire the chief executive officer; and (d) perform any duties reserved for the entire board of directors.”

“Form 990 is reviewed by the ceo, treasurer and finance committee. The form is then distributed to the full board of directors for review and comment prior to filing.”

“Any director, principal officer, or member of a committee with governing board delegated powers, who has a direct or indirect financial interest, must disclose the existence of the actual or possible financial interest immediately upon discovery. Procedures for addressing the conflict are documented in the minutes. The minutes shall contain: (a) the names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the decision as to whether a conflict of interest in fact existed; and (b) the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings. The conflict of interest policy is reviewed annually with all interested persons.”

“The ceo's compensation is reviewed and approved by the board of directors. The process includes approval by persons without a conflict of interest, use of comparability data, and recording compensation deliberations. Relevant information may include, but is not limited to, compensation levels paid by similarly situated organizations for functionally comparable positions, the availability of similar services in the geographic area of the organization, current compensation surveys compiled by independent firms, and actual written offers from similar institutions competing for the services of the compensated person. Review and approval is promptly recorded in the minutes and contain: (a) the terms of the compensation and date approved; (b) the names of the members who were present and voted on the compensation; (c) the comparability data obtained and relied upon, and how it was obtained; (d) any action taken with respect to consideration of the compensation by a member who had a conflict of interest with respect to the compensation; and (e) if the reasonable compensation is higher or lower than the range of comparability data obtained, and the basis for the decision. The current salary of our ceo has been found to be in the mid-range of researched salaries.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. The organization's form 990 is made available on equality florida action, inc.'s website at www.eqfl.org.”

“The finance committee approves the rfp, reviews proposals, and selects the independent cpa firm. The cpa firm communicates directly with the finance committee during audit planning with respect to the expected timing and scope of the audit and at the conclusion of the audit with respect to various qualitative aspects of the audit, difficulties encountered, and any significant findings. This process has not changed from the prior year.”